Finance Administrator Job Description Template
Use this Finance Administrator job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Job Brief
We are looking for a Finance Administrator to organize our company’s day-to-day accounting procedures.
Finance Administrator responsibilities include maintaining records for all transactions, preparing monthly and quarterly financial reports and processing reimbursements. If you have a background in Finance and knowledge of bookkeeping activities, we’d like to meet you.
Ultimately, you will help us manage and allocate our resources effectively.
Responsibilities
- Create and update spreadsheets of daily transactions
- Manage accounts receivable and payable
- Review and process reimbursements
- Prepare budgets
- Maintain reports on financial metrics, including investments, return on assets and growth rates
- Keep records of invoices and tax payments
- Manage company’s liabilities (e.g. insurance premium)
- Identify and address account discrepancies
- Participate in payroll processes
- Report on financial projections (e.g. liquidity and cash flow)
Requirements
- Proven work experience as a Finance Administrator, Finance Assistant or similar role
- Hands-on experience with accounting software, like QuickBooks
- Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
- Good understanding of bookkeeping procedures
- Time-management and organization skills
- Confidentiality
- BSc degree in Finance, Accounting or Economics
What does Finance Administrator do?
A Finance Administrator is responsible for managing the financial functions of an organization. On a day-to-day basis, their tasks may include:
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Processing financial transactions: This involves tracking and recording all financial transactions such as sales, purchases, and expenses. The Finance Administrator ensures accuracy and completeness of financial records.
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Accounts payable and receivable: They manage the payment of bills and invoices, as well as follow up on any outstanding payments. They also handle incoming payments and ensure accurate recording of receivables.
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Budgeting and forecasting: The Finance Administrator helps in the preparation of the organization's budget and forecasts. They analyze financial data, identify trends, and provide insights for decision-making.
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Financial reporting: They prepare periodic financial reports, including profit and loss statements, balance sheets, and cash flow statements. These reports provide an overview of the organization's financial health and performance.
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Payroll processing: The Finance Administrator calculates and processes employee salaries, deductions, and taxes. They ensure compliance with applicable labor laws and regulations.
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Financial analysis: They analyze financial data to identify areas for improvement, cost-saving opportunities, and potential risks. They provide recommendations and support to management in making informed financial decisions.
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Compliance and documentation: The Finance Administrator ensures compliance with financial regulations and internal policies. They maintain accurate financial records and documentation for audits or legal purposes.
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Cash management: They monitor cash flow and manage the organization's cash reserves. This includes overseeing banking activities, reconciling bank statements, and optimizing cash inflows and outflows.
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Financial software and systems: They utilize financial software and systems to maintain and update financial records, perform financial analysis, and generate reports.
Overall, a Finance Administrator plays a pivotal role in managing the financial operations of an organization and supporting decision-making processes.