HR Assistant Job Description Template
Use this HR Assistant job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Job Brief
We are looking for an HR Assistant to undertake a variety of HR administrative duties.
Responsibilities
- Assist with day to day operations of the HR functions and duties
- Provide clerical and administrative support to Human Resources executives
- Compile and update employee records (hard and soft copies)
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
- Coordinate HR projects (meetings, training, surveys etc) and take minutes
- Deal with employee requests regarding human resources issues, rules, and regulations
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
- Communicate with public services when necessary
- Properly handle complaints and grievance procedures
- Coordinate communication with candidates and schedule interviews
- Conduct initial orientation to newly hired employees
- Assist our recruiters to source candidates and update our database
Requirements
- Proven experience as an HR Assistant, Staff Assistant or relevant human resources/administrative position
- Fast computer typing skills (MS Office, in particular)
- Hands-on experience with an HRIS or HRMS
- Familiarity with ATS software and resume databases
- Basic knowledge of labor laws
- Excellent organizational skills
- Strong communications skills
- Degree in Human Resources or related field
What does HR Assistant do?
A HR assistant typically performs a range of administrative tasks to support the Human Resources department. On a day to day basis, a HR assistant may:
- Assist with recruitment processes: This may include posting job listings, reviewing resumes, scheduling interviews, and communicating with candidates.
- Maintain employee records: HR assistants may be responsible for organizing and maintaining employee files, ensuring that all records are accurate and up to date.
- Coordinate employee onboarding: This may involve preparing new employee documentation, conducting orientations, and assisting with the completion of necessary paperwork.
- Support HR functions: HR assistants may assist with tasks such as benefits administration, employee training and development, performance evaluations, and disciplinary actions.
- Respond to employee inquiries: HR assistants often act as a point of contact for employees, addressing queries related to payroll, benefits, policies, and procedures.
- Assist with HR projects: HR assistants may participate in various projects, such as organizing company events, developing HR policies, or creating employee handbooks.
- Maintain HR systems: This may involve entering and updating employee data in HR databases, generating reports, and ensuring data integrity.
- Ensure HR compliance: HR assistants may help with ensuring compliance with labor laws, company policies, and HR best practices.
- Collaborate with other departments: HR assistants often work closely with other departments, such as finance, IT, and operations, to address HR-related matters and provide support as needed.
It is important to note that the specific tasks and responsibilities of a HR assistant can vary depending on the organization's size, industry, and HR department structure.