Legal Secretary Job Description Template
Use this Legal Secretary job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Job Brief
We are looking for a specialized Legal Secretary to undertake a variety of administrative and clerical tasks. You will work under the supervision of an attorney and will also provide support in assigned legal cases.
The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency.
Responsibilities
- Provide administrative support to one or more lawyers
- Effectively communicate with witnesses, clients, colleagues and partners
- Greet visitors and perform initial screening of clients
- Attend trials and type minutes
- Write case briefs and synopses of depositions, contracts and testimony
- Conduct thorough statistical/ documentary research
- Source and verify important case intelligence
- Produce and file various legal documents such as appeals, motions or petitions
- Preserve an updated case record system
- Answer phone calls, take notes/messages and redirect calls when appropriate
- Maintain and update inventories of contact details
- Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders
Requirements
- Proven experience as Legal Secretary
- Knowledge of constitution, legal terminology, regulations and court system
- Knowledge of MS Office and ability to work with legal technology (court-filing computer systems, transcription software, dictaphone etc)
- Working knowledge of litigation management software systems is a plus
- Proficiency in English
- Outstanding time-management and typing skills
- Ability to multitask and being comfortable dealing with a diverse pool of people
- Legal Secretary certification or diploma
What does Legal Secretary do?
A Legal Secretary is responsible for performing various administrative tasks to support lawyers and legal professionals. On a day-to-day basis, their duties may include:
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Managing correspondence: Drafting and editing letters, memos, and legal documents such as contracts, agreements, and pleadings. They also handle incoming emails, faxes, and other forms of communication.
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Scheduling and organizing: Maintaining calendars, scheduling meetings, appointments, and court hearings. They may also book travel arrangements and manage conference room reservations.
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Document management: Organizing and maintaining paper and electronic files, including filing, indexing, and archiving documents. They must ensure documents are accurately labeled and follow proper document management procedures.
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Research and drafting: Conducting legal research on case precedents, statutes, and regulations. They may assist in preparing legal arguments, summaries, and briefs.
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Client communication: Interacting with clients, answering phone calls, and relaying messages. They may also assist in managing client intake and corresponding paperwork.
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Court support: Assisting lawyers in preparing for trials and court appearances. This can involve organizing exhibits, preparing trial binders, and coordinating with witnesses and court personnel.
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Billing and accounting: Managing billing records, preparing invoices, tracking expenses, and processing timesheets. They may also assist in budget management and financial reporting.
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Assisting with administrative tasks: Performing general office duties, such as answering phones, greeting visitors, ordering supplies, and managing office equipment.
It's important to note that the specific responsibilities of a Legal Secretary can vary depending on the size and type of law firm or legal department they work for.