Administrative Coordinator Job Description Template
Use this Administrative Coordinator job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Job Brief
We are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors.
Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. To be successful in this role, you should have excellent organization skills along with the ability to prioritize tasks and meet deadlines.
Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.
Responsibilities
- Manage and route phone calls appropriately
- Process and report on office expenses
- Maintain physical and digital employee records
- Schedule in-house and external meetings
- Distribute incoming mail
- Manage and order office supplies
- Make travel arrangements
- Organize company documents into updated filing systems
- Address employees’ and clients’ queries (via email, phone or in-person)
- Prepare presentations, spreadsheets and reports
- Update office policies as needed
Requirements
- Proven work experience as an Administrative Coordinator, Administrator or similar role
- Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
- Familiarity with office equipment, like printers and fax machines
- Basic math skills
- Solid time-management abilities with the ability to prioritize tasks
- Excellent verbal and written communication skills
- High school diploma; additional qualification in Office Administration is a plus
What does Administrative Coordinator do?
An Administrative Coordinator's day-to-day responsibilities may vary depending on the company and industry they work in. However, some common tasks typically performed by an Administrative Coordinator may include:
- Scheduling and coordinating appointments, meetings, and conferences.
- Managing calendars and ensuring proper allocation of time.
- Answering phone calls, taking messages, and addressing inquiries.
- Drafting and editing documents, including correspondence, reports, and presentations.
- Maintaining and organizing files, records, and databases.
- Assisting with travel arrangements and logistics for employees.
- Coordinating office supplies, equipment, and maintenance.
- Filing, scanning, and distributing documents and information.
- Assisting in budget tracking and expense management.
- Collaborating with team members and departments to facilitate communication and workflow.
- Providing administrative support to executives and managers.
- Handling incoming and outgoing mail and packages.
- Monitoring and coordinating office equipment and technology.
- Planning and organizing company events or meetings.
- Conducting research and preparing materials as needed.
Overall, an Administrative Coordinator plays a vital role in ensuring the smooth functioning of the office by providing administrative support, coordinating tasks, and facilitating communication and organization within the company.