Data Entry Clerk Job Description Template
Use this Data Entry Clerk job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Job Brief
We are looking for a Data Entry Clerk to type information into our database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory.
The company will rely on you for having accurate and updated data that are easily accessible through a digital database.
Responsibilities
- Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners
- Type in data provided directly from customers
- Create spreadsheets with large numbers of figures without mistakes
- Verify data by comparing it to source documents
- Update existing data
- Retrieve data from the database or electronic files as requested
- Perform regular backups to ensure data preservation
- Sort and organize paperwork after entering data to ensure it is not lost
Requirements
- Proven experience as data entry clerk
- Fast typing skills; Knowledge of touch typing system is strongly preferred
- Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
- Working knowledge of office equipment and computer hardware and peripheral devices
- Basic understanding of databases
- Good command of English both oral and written and customer service skills
- Great attention to detail
- High school degree or equivalent
What does Data Entry Clerk do?
A Data Entry Clerk primarily deals with entering and updating data in various systems or databases. On a day-to-day basis, their tasks may include: 1. Entering and verifying data accurately and efficiently into computer systems or databases. 2. Reviewing data for errors or discrepancies and taking corrective actions as necessary. 3. Ensuring data integrity and consistency by organizing and sorting information. 4. Updating and maintaining data records, including deleting or archiving outdated or unnecessary information. 5. Performing regular data backups to prevent data loss or corruption. 6. Assisting with data validation and quality control to ensure accuracy and completeness. 7. Generating reports, spreadsheets, or summaries based on entered data. 8. Collaborating with other team members or departments to resolve data-related issues or discrepancies. 9. Maintaining confidentiality and adhering to data protection policies and procedures. 10. Some Data Entry Clerks may also work on special projects or assignments that require data compilation, research, or analysis.
Please note that the specific tasks and responsibilities of a Data Entry Clerk can vary depending on the organization or industry they work in.