Program Director Job Description Template
Use this Program Director job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Job Brief
We are looking for an experienced Program Director to supervise a wide range of programs. You will be responsible for the delivery and overall success of each program. You will supervise managers and inform management on progress and performance.
A successful Program Director must have a broad knowledge of program management principles. They must have a strategic mindset as well as be able to lead and develop their subordinates.
The goal is to ensure every program will be delivered successfully and add the highest possible value to the organization.
Responsibilities
- Initiate and set goals for programs according to the strategic objectives of the organization
- Plan the programs from start to completion involving deadlines, milestones and processes
- Develop or approve budgets and operations
- Devise evaluation strategies to monitor performance and determine the need for improvements
- Supervise all program and project managers involved to provide feedback and resolve complex problems
- Discover ways to enhance efficiency and productivity of procedures and people
- Apply change, risk and resource management principles when needed
- Read reports prepared by managers to determine progress and issues
- Ensure program operations and activities adhere to legal guidelines and internal policies
- Keep senior management informed with detailed and accurate reports or presentations
Requirements
- Proven experience as program director or other managerial position
- Thorough understanding of project/program management techniques and methods
- Excellent Knowledge of performance evaluation techniques and key metrics
- Outstanding knowledge of data analysis, reporting and budgeting
- Working knowledge of MS office and program management software (e.g. Basecamp, MS Project etc.)
- A business acumen with a strategic ability
- Excellent organizational and leadership skills
- An analytical mindset with great problem-solving abilities
- Excellent communication skills
- BSc/BA diploma in management or a relevant field; MSc/MA is a plus
What does Program Director do?
A Program Director typically plays a crucial role in managing and overseeing various programs within an organization. Their day-to-day responsibilities may vary depending on the organization and industry, but here are some common tasks:
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Planning and strategizing: Program Directors work closely with stakeholders to develop program objectives, strategies, and action plans. They assess organizational needs, align programs with goals, and create budgets and timelines.
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Team management: They lead and manage program teams, including hiring and training staff, assigning tasks, monitoring progress, and providing guidance and support. They ensure efficient teamwork, collaboration, and effective communication within the team.
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Project coordination: Program Directors organize and coordinate the execution of various projects within the program. They oversee project scheduling, resource allocation, and ensure project deliverables are achieved on time and within budget.
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Monitoring and evaluation: They continuously monitor program activities against set targets and evaluate progress. This involves collecting data, analyzing program metrics, and preparing reports to assess program effectiveness, identify gaps, and propose improvements.
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Stakeholder engagement: Program Directors establish and maintain relationships with key stakeholders, such as clients, partners, donors, or government agencies. They collaborate with these stakeholders, seeking their input, addressing concerns, and ensuring program alignment with external requirements and expectations.
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Risk management: They identify potential risks or obstacles that could impact the success of the program and develop risk mitigation strategies. They also ensure compliance with organizational policies, legal regulations, and ethical standards.
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Communication and reporting: Program Directors communicate program updates, milestones, and results to senior management, stakeholders, and the organization as a whole. They may also represent the program in meetings, conferences, or public events.
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Continuous improvement: They proactively seek opportunities for program enhancement and innovation. This could involve staying updated on industry trends, best practices, and incorporating feedback for ongoing program development.
Overall, a Program Director oversees the entire lifecycle of programs, from planning and execution to monitoring, evaluation, and adaptation. They play a crucial role in ensuring program success, impact, and alignment with organizational goals.