HR Clerk Job Description Template
Use this HR Clerk job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Job Brief
We are looking for an HR Clerk to support the day-to-day activities of our Human Resources department.
HR Clerk responsibilities include placing job ads on careers pages, updating employee records and assisting in payroll preparation. If you want to kickstart your career in the HR field and learn more about procedures like employee onboarding, training and compensation, this position is for you.
Ultimately, you will help run and improve our company’s HR functions and create a great working environment.
Responsibilities
- Publish and update job ads on careers pages
- Schedule interviews
- Maintain employee records (e.g. vacation and sick leaves)
- Prepare monthly compensation and attendance spreadsheets
- Screen resumes and job applications
- Update internal databases with new hires’ data (e.g. contact details and bank accounts)
- Distribute physical and digital training material
- Store, copy and scan company policies
- Address employees’ queries
- Prepare ad-hoc reports (e.g. on expenses)
Requirements
- Work experience as an HR Clerk, HR Officer or similar junior role in HR
- Good understanding of HR operations (recruiting, onboarding, training and compensation)
- Basic knowledge of labor legislation
- Hands-on experience with MS Office; knowledge of HRMS is a plus
- Solid organizational and time-management skills
- BSc in Human Resources or relevant field
What does HR Clerk do?
A HR Clerk, or Human Resources Clerk, typically performs various administrative tasks to support the HR department. Their day-to-day responsibilities may include:
-
Maintaining employee records: Updating and organizing employee information, such as personal details, employment contracts, benefits, attendance, and leave records.
-
Assisting with recruitment process: Posting job openings, reviewing applications, scheduling interviews, and maintaining recruitment files.
-
Coordinating onboarding and orientation: Assisting with new employee orientation, creating personnel files, and ensuring completion of necessary paperwork.
-
Administering employee benefits: Assisting employees with enrollment, answering benefit-related questions, and maintaining records related to employee benefit plans.
-
Assisting with payroll: Entering employee data, processing timesheets, calculating payroll, and maintaining payroll records.
-
Assisting with employee relations: Responding to employee inquiries, providing information on HR policies and procedures, and documenting employee complaints or issues.
-
Assisting with performance management: Assisting in the performance review process, maintaining performance records, and supporting with employee development plans.
-
Conducting HR-related research: Gathering information on employment laws, HR best practices, and industry trends to facilitate informed decision-making.
-
Generating HR reports: Preparing HR-related reports, such as employee headcount, turnover, and training records.
-
Maintaining HR documentation: Ensuring compliance by organizing and storing HR-related documents, including personnel files, contracts, policies, and legal forms.
It's important to note that the specific tasks may vary depending on the organization's size, industry, and HR department structure.