HR Intern Job Description Template
Use this HR Intern job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Job Brief
We are looking for an HR Intern to perform various administrative tasks and support our HR department’s daily activities.
HR Intern responsibilities include updating our employee records with new hire information, screening resumes and scheduling interviews. If you’re interested in kickstarting your career in HR and getting a closer look of how our company approaches payroll, recruiting and employee development, we’d like to meet you.
Ultimately, you will assist in organizing and coordinating our HR policies and procedures.
Responsibilities
- Update our internal databases with new employee information, including contact details and employment forms
- Gather payroll data like leaves, working hours and bank accounts
- Screen resumes and application forms
- Schedule and confirm interviews with candidates
- Post, update and remove job ads from job boards, careers pages and social networks
- Prepare HR-related reports as needed (like training budgets by department)
- Address employee queries about benefits (like number of remaining vacation days)
- Review and distribute company policies in digital formats or hard copies
- Participate in organizing company events and careers days
Requirements
- Experience as a Staff Assistant or similar junior HR role is a plus
- Familiarity with HRIS, ATS and resume databases
- Experience with MS Office
- Good understanding of full-cycle recruiting
- Basic knowledge of labor legislation
- Organizational skills
- BSc in Human Resources Management or similar field
What does HR Intern do?
As an HR intern, your day-to-day activities may vary depending on the organization and the specific tasks assigned to you. However, here are some common tasks that HR interns typically handle:
- Recruitment and hiring: Assist in creating job postings, screening resumes, scheduling interviews, and conducting reference checks.
- Employee onboarding: Help with organizing new hire paperwork, preparing orientation materials, conducting orientation sessions, and assisting with setting up new employees in the HR system.
- Data management: Update employee data in the HR information system, maintain employee files, and ensure data accuracy and confidentiality.
- Benefits administration: Support the HR team with managing employee benefits, including enrollments, changes, and addressing employee inquiries related to benefits.
- Training and development: Help in coordinating training programs, logistics, and materials, as well as tracking employee training records.
- Employee relations: Assist in handling employee inquiries and concerns, recording employee feedback, and ensuring proper documentation.
- HR policies and procedures: Collaborate with the HR team to review and update HR policies and procedures, ensuring compliance with legal requirements.
- Compliance: Assist in conducting HR audits, ensuring compliance with employment laws, and assisting in the preparation of reports for statutory requirements.
- HR projects: Support special HR projects, such as employee engagement initiatives, diversity and inclusion programs, or performance management system implementation.
- General administrative tasks: Provide general administrative support to the HR department, including scheduling meetings, taking meeting minutes, and maintaining HR calendars.
As an intern, you may also have the opportunity to shadow HR professionals, attend meetings, and participate in various HR-related projects and initiatives.