HRIS Manager Job Description Template
Use this HRIS Manager job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Job Brief
We are looking for a Human Resources Information Systems (HRIS) Manager to join our team and oversee the implementation and operation of our HRIS.
HRIS Manager responsibilities include processing employee data, producing HR-related reports and ensuring compliance with relevant local and national regulations. To be successful in this role, you should be familiar with databases and HR software like payroll systems and Applicant Tracking Systems.
Ultimately, you will ensure our HR Information Systems meet our business needs and are functional and cost-effective.
Responsibilities
- Oversee the daily operation of our HR Information Systems
- Process employee data like leaves, wages and working hours
- Enroll new hires and enter information including contact details and job titles
- Collect necessary data for EEO-1 reporting
- Design manuals and document data processing procedures
- Generate ad-hoc reports (for example, reports on turnover, hiring costs and benefits)
- Collaborate with our IT staff to perform regular tests and upgrades to our HRIS
- Ensure compliance with GDPR and other data protection regulations
- Research vendors and implement new integrations as needed
Requirements
- Work experience as an HRIS Manager or similar role
- Knowledge of labor legislation
- Understanding of data protection regulations like GDPR
- Hands-on experience with HR database administration
- Familiarity with payroll systems and ATS
- Analytical skills
- BSc in Human Resources Management
- Additional diploma in Computer Science is a plus
What does HRIS Manager do?
A HRIS Manager, also known as a Human Resources Information Systems Manager, is responsible for managing and maintaining the HR information systems and software within an organization. On a day to day basis, a HRIS Manager may perform the following tasks:
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System maintenance: Monitor and ensure the integrity, confidentiality, and availability of HR systems. This includes routine system backups, updates, and troubleshooting any technical issues.
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Data management: Oversee the collection, input, storage, and maintenance of employee data within the HR systems. Ensure data accuracy, completeness, and compliance with legal and regulatory requirements.
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Application support: Provide technical support and guidance to HR staff and end-users to address system-related questions and issues. Train and educate users on how to effectively use the HR systems and software.
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Reporting and analytics: Generate and analyze HR-related reports and metrics to provide insights on workforce trends, recruitment, employee performance, and other HR metrics. Present findings and make recommendations to HR leadership and management.
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System enhancements: Collaborate with IT teams and HR leadership to identify system improvement opportunities and develop strategies to enhance HRIS capabilities. Recommend and implement new features or upgrades to improve system functionality and user experience.
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Data security and compliance: Ensure that HR systems and data are secure and compliant with data protection regulations, such as GDPR or CCPA. Implement and maintain appropriate security measures to safeguard employee data and prevent unauthorized access.
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Vendor management: Liaise with HR software vendors and external partners to manage system updates, licenses, and contracts. Evaluate and select vendors to meet the organization's HRIS needs, negotiating contracts and managing vendor relationships.
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Project management: Plan and execute HRIS-related projects, such as system implementations, upgrades, or integrations with other company systems. Coordinate with cross-functional teams, manage project timelines, and ensure project goals are met.
Overall, a HRIS Manager is responsible for managing the HR information systems and ensuring that they meet the organization's HR needs efficiently and effectively.