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Sourcing Specialist Job Description Template

Use this Sourcing Specialist job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Job Brief

We are looking for a Sourcing Specialist to support our recruiting team and help us place qualified candidates faster.

Sourcing Specialist responsibilities include searching social networks and portfolio sites to identify potential candidates, sending recruiting emails and organizing an effective employee referral system. To be successful in this role, you should combine knowledge of sourcing techniques with excellent verbal and written communication skills.

Ultimately, you will be responsible for building a strong talent pipeline for our company’s current and future staffing needs.

Responsibilities

  • Use social media networks (e.g. LinkedIn, Facebook and Twitter) to look for and connect with potential candidates
  • Interact with professionals on niche platforms, like Github and Behance
  • Review online portfolios and resumes to pre-screen candidates
  • Collaborate with hiring managers to identify each position’s requirements
  • Send recruiting emails and follow up with candidates
  • Ask for referrals from internal and external networks for hard-to-fill roles
  • Contact past applicants for new job opportunities
  • Develop a network of potential candidates and industry professionals
  • Log candidate information in our Applicant Tracking System and other internal databases
  • Identify future hiring needs and proactively source potential hires
  • Measure and report on recruiting metrics, like source of hire and time-to-fill

Requirements

  • Proven work experience as a Sourcing Specialist, Sourcer or similar role
  • Hands-on experience with Applicant Tracking Systems (ATSs) and other Human Resources Management software
  • Familiarity with social networks, professional sites and resume databases
  • Good knowledge of labor legislation
  • Excellent verbal and written communication skills (particularly business email writing knowledge)
  • Good time-management skills with the ability to handle various open positions simultaneously
  • BSc in Human Resources Management or relevant field

What does Sourcing Specialist do?

A Sourcing Specialist is responsible for finding and selecting suppliers to provide goods or services needed by a company. On a day-to-day basis, their tasks may include:

  1. Identifying sourcing needs: Reviewing and understanding the company's procurement requirements and identifying the goods or services that need to be sourced.

  2. Researching suppliers: Conducting research to identify potential suppliers who can meet the company's requirements. This involves gathering information about suppliers' capabilities, quality standards, pricing, and delivery performance.

  3. Supplier qualification and evaluation: Assessing suppliers based on criteria such as financial stability, reputation, production capacity, quality control systems, and compliance with regulations or certifications.

  4. Request for Information (RFI) and Request for Proposal (RFP) processes: Preparing and issuing RFIs and RFPs to shortlisted suppliers, outlining the company's requirements and expectations and requesting specific information, proposals, or quotes.

  5. Negotiation and contract management: Engaging in negotiations with suppliers to obtain favorable terms and prices. Drafting and managing contracts with selected suppliers, ensuring compliance with legal and company requirements.

  6. Relationship management: Building and maintaining relationships with suppliers to foster effective communication, address any concerns or issues, and improve overall supplier performance.

  7. Monitoring market trends and industry changes: Keeping up-to-date with market trends, new suppliers, technologies, regulations, and any changes that may affect the sourcing strategy or supplier selection.

  8. Analyzing data and preparing reports: Collecting and analyzing data related to suppliers' performance, costs, quality, and other relevant metrics. Preparing reports and presenting findings and recommendations to management.

  9. Inventory management support: Collaborating with the inventory or procurement team to ensure proper inventory levels are maintained by coordinating with suppliers on delivery schedules and addressing any supply chain disruptions.

  10. Continuous improvement: Identifying opportunities for process improvements, cost savings, or quality enhancements. Implementing strategies to optimize sourcing practices and drive efficiencies within the supply chain.

These tasks may vary depending on the industry, company size, and specific procurement needs.

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