Recruitment CRM Migration: An Agency Checklist
Map records, reconcile CVs and test a pilot before switching systems, with a downloadable migration checklist.
A Vincere alternative. With one published price at any team size.
Vincere publishes £95 per user for Core teams of two to seven, then quotes Pro. Longlist publishes the same Growth and Plus rates for a team of three or thirty.
Free data migration 14-day free trial
YOUR NEXT CHAPTER
New software.
Same valuable relationships.
- Candidates, clients, and jobs together
- Outreach built into your workflow
- A real team to help you move
Recruitment agencies running their desks on Longlist
Longlist or Vincere: the short answer
Longlist suits perm, contract and search desks that want sequences, calling and a seat price they can see before a sales call. Vincere suits UK agencies that want timesheets, Pay & Bill and Right to Work checks from the same vendor as their CRM. You trade a built-in back office for a simpler front office.
How Vincere and Longlist line up
We compared Vincere's Startup, Core and Pro plans on the Access Group pricing page, plus the Vincere help centre, with Longlist Growth and Plus. Checked October 16, 2026. Vincere prices are in GBP and Longlist's in USD.
Scroll across to compare every detail
| Feature | Recommended |  |
|---|---|---|
| Published seat price | Growth and Plus $47–$79 per user/month (USD), any team size | £95 Core Per user for 2–7 users. Startup and Pro are quote-based. |
| Monthly terms | Yes Monthly billing, no annual commitment | Yes 30-day rolling on Startup and Core; Pro terms unpublished |
| Branded candidate presentations | Yes CV packs on every plan | Core and Pro AI-formatted candidate presentations |
| BD pipeline | Yes Opportunities board on every plan | Core and Pro Business Development Module; Startup has client and BD tools |
| Calling, SMS and WhatsApp | Plus Click-to-call and two-way messages from the record | Not listed Core's Meeting Assistant transcribes calls; no dialler or SMS on the pricing page |
| AI matching and meeting notes | No AI parses CVs and drafts emails | Core and Pro AI matching, AI agents and Meeting Assistant |
| Client portal | No | Pro |
| Timesheets and Pay & Bill | No Placements store bill and pay rates | Core / Pro Timesheets on Core; Pay & Bill on Pro |
| DBS and Right to Work onboarding | No GDPR consent tracking | Core and Pro |
| Job board multiposting | No Careers page, Google for Jobs and Careerjet feed | Via Broadbean or idibu |
| Full export with CV files | On request Candidate lists export to Excel or CSV any time | Paid SQL backup and CV documents through a Professional Services request |
| Book Demo |
Which agencies each one suits
| Choose Longlist if | Stay with Vincere if |
|---|---|
Your team has more than seven people and you want a seat price without a quote. | You run temp desks and want timesheets and Pay & Bill from your CRM vendor. |
Payroll and invoicing already live in a separate back-office tool. | DBS and Right to Work checks are part of how you onboard every candidate. |
Recruiters want to call, text and WhatsApp candidates from the record (Plus). | Your consultants rely on AI matching and Meeting Assistant notes. |
Email sequences that stop on reply should come with the base plan. | Clients use a portal (Pro), or you multipost through Broadbean or idibu. |
THE DETAILS MAKE THE DIFFERENCE
Why UK agencies look beyond Vincere
Support tied to paid packages
Reviewers say good support depends on buying a premium package. Longlist Growth includes 24x6 support, and Plus adds priority support.
Bugs and slow screens
Reviewers mention a cluttered interface and tickets that stay open. Run your own desk through the Longlist trial for 14 days before you decide.
Billing after the acquisition
Some reviewers report billing and cancellation problems since the Access Group deal. Longlist bills monthly or annually at the rates on the pricing page, with a 30-day refund.
Vincere plans next to Longlist
Vincere quotes in GBP and publishes only the Core rate. Longlist quotes USD per user per month and records your salaries and fees in GBP.
| Software | Starting price | What to know |
|---|---|---|
| Longlist Growth | From $47 annual / $59 monthly | USD per user/month. CRM, ATS, parsing, sequences, CV packs and migration support. See pricing. |
| Longlist Plus | $65 annual / $79 monthly | USD per user/month. Plus includes calling, messaging and custom dashboards alongside the CRM and ATS. See pricing. |
| Vincere Startup | Quote-based | GBP. Candidates, jobs, client and BD tools, email and calendar, self-serve onboarding. 30-day rolling. |
| Vincere Core | £95 | GBP per user, for teams of 2–7 users; 30-day rolling terms. |
| Vincere Pro | Quote-based | GBP; for agencies with more than seven users. Adds Pay & Bill and the client portal. |
Source, verified October 2026: Vincere [1].
Currencies, billing terms and plan scope are shown separately; confirm the current terms with each provider.
Your Vincere data comes with you
Send us your Vincere export and our team maps and imports your candidates, contacts, companies, jobs, placements, notes and files, then checks it with you before you go live. Migration is free.
PUT IT INTO PRACTICE
Moving your data out of Vincere
Vincere's full export costs money and takes time, so start it before you give notice. Our side of the move is free.
- 01
Run the CSV exports you can do yourself
Admins can export search results to CSV, and Vincere emails the file. Scheduled Data Export reports stay available for 30 days, so download them as they arrive. See Vincere's CSV export guide.
- 02
Order the full backup with CVs
The SQL backup and CV documents come through Vincere's Professional Services form. Vincere quotes a fee and processes the request within about 10 business days of payment.
- 03
Give notice on your rolling term
Startup and Core run on 30-day rolling terms. Pro terms aren't published, so read your order form. Keep access until the backup has arrived.
- 04
Map, import and leave payroll where it is
We import candidates, contacts, companies, jobs, notes and CVs. Timesheets and Pay & Bill records belong in your payroll or accounting tool, since Longlist doesn't run them.
How does Vincere's price compare with Longlist?
Vincere Core is £95 per user for teams of two to seven; Startup and Pro are quoted. Longlist Growth is $47/user/month billed annually or $59 monthly, and Plus is $65 or $79, in USD. See pricing.
Is Vincere on a long contract?
Vincere lists Startup and Core on 30-day rolling terms and doesn't publish Pro terms. Longlist monthly plans have no annual commitment either.
How do I get my CVs out of Vincere?
CSV exports cover the records. For CV documents and a full SQL backup, submit Vincere's Professional Services request, which is chargeable.
Does Longlist do timesheets or Pay & Bill?
No. Longlist stores bill and pay rates on contract placements, and your payroll tool handles timesheets, pay and invoices.
Can we record fees in pounds?
Yes. Jobs and placements can be recorded in GBP, EUR or USD. Your Longlist subscription is billed in USD.
From the blog
Before you switch from Vincere
Recruitment Software for Large UK Agencies
Test brand structure, permissions, UK compliance and pay-and-bill handoffs before shortlisting a platform.
Timesheet Software for Recruitment Agencies
Turn approved hours into accurate client invoices and worker pay, with separate rates, approval rules and audit history.
YOUR NEXT CHAPTER STARTS HERE
Less admin.
More “you got the job.”
Let’s walk through a better working day for your agency.