Staffing Agency Software: Front Office or Full Suite?
Compare staffing platforms by who owns onboarding, timesheets, payroll and billing—not just the ATS feature list.
Staffing agency software. Job orders to placements, with bill and pay rates.
Take job orders, search your candidate database, send branded CV packs and record each placement’s bill and pay rates in one staffing CRM and ATS.
Free data migration 14-day free trial
Recruitment firms using Longlist
Front office in Longlist, payroll in your back office
Run your candidate database, client relationships, job orders and outreach in Longlist. Keep payroll, timesheets and invoicing with your existing back-office provider.
A staffing desk, stage by stage
| Workflow | Keep in view | What to agree with your team |
|---|---|---|
Job order | Client, contact, requirements and recruiter | A brief that everyone can work from. |
Candidate submission | Fit, availability and the client-ready CV pack | The reason this person belongs on the shortlist. |
Contract placement | Start details, agreed bill/pay rates and rate period | The handoff into your commercial and back-office process. |
Permanent placement | Salary and fee details on the assignment | The confirmed offer and start information. |
Weekly review | Activity, pipeline progress and client follow-ups | The jobs and clients that need a call this week. |
TAKE IT FOR A SPIN
From job order to placement
Pick a step to see the screen.
Take the job order
Keep the client’s roles, owners and hiring progress together so the team can get to work.
Find your shortlist
Search the database using keywords and tags, then review the candidates who fit the brief.
Introduce the candidate
Build a branded CV pack with the details and recommendation your client needs.
Record the placement
Keep start dates and placement details in view once the candidate accepts.
Built for speed to submit
Parse CVs in batches, receive applicant alerts and start email follow-ups from the shortlist. On Plus, call or message from the candidate record, with the context already there.
THE DETAILS MAKE THE DIFFERENCE
Staffing CRM and ATS features recruiters use every day
Included on every plan unless noted.
Kanban pipelines per job
A standard stage set from Review to Joined, with drag and drop, bulk stage moves and archive reasons (Not Interested, Not Available, Not A Match).
Candidate records that stay current
Multiple emails and phones, work history, skills, current and expected salary, notice period, and perm/contract/remote preference.
Tags and campaigns
Tag candidates (for example by availability, clearance or certification) and build campaign lists with their own stages for nurture, compliance or hiring drives.
Gmail and Outlook sync
Two-way email sync, so every email with a candidate or client contact is on their timeline. Send from Longlist with your signature and attachments.
Tasks and reminders
Call, email, follow-up and meeting tasks with due dates and reminder emails. Notes support @mentions to loop in a colleague.
Roles and job members
Owner, admin and member roles for your agency's users, and recruiters and account managers added to each order as its members, so every order has a clear owner.
Activity reporting
CVs sent, interviews, offers, calls and applications by recruiter and by client, with time-in-stage and drill down. See recruitment reporting.
GDPR consent tracking
Send consent requests, track allowed, denied and expiring statuses, and filter your database by consent before a campaign.
Calling, SMS and WhatsApp (Plus)
A cloud number for each user, click-to-call, inbound calls forwarded to your phone, two-way SMS with email alerts, and two-way WhatsApp.
Placements with bill rate and pay rate
Contract placements store the agreed bill and pay rates, currency, billing period and start date. Permanent placements record salary and fee details. Financial calculations and invoicing stay in your back-office system.
A staffing agency CRM for winning and keeping clients
Keep hiring contacts, company history and new opportunities alongside the jobs you fill. Run BD campaigns and track deals from first conversation to won brief. Explore the CRM.
Transparent pricing, free migration
Growth starts at $47/user/month billed annually, or $59 monthly. Plus adds calling, messaging and custom reports. Our team migrates your records for free. Compare plans.
Match the whole workflow before you switch
Use your agency’s own job order and placement example to review the system. Agree how recruiting, client communication and your back-office process fit together, then scope the records and documents you want to bring across. Prepare a CRM migration.
How does Longlist fit our staffing workflow?
Run candidate delivery, client relationships and placement details in Longlist, then hand the placement details to your agency’s back-office process.
How much does staffing agency software cost?
Growth is $59/user/month or $47/user/month billed annually. Plus is $79 or $65 annually. Resume parsing and data migration are included. See pricing.
Can Longlist handle both contract and perm placements?
Yes. Permanent placements record salary and fee details; contract placements record bill and pay rates. Both share the same database and client CRM.
How do we bring jobs and applicants into the workflow?
Publish agency careers pages, distribute through the Careerjet feed and make jobs eligible for Google for Jobs. Collect Indeed applications through the job’s apply-by-email address, and keep other distribution accounts aligned with your process.
How do we move our data from our current staffing software?
Our team handles migration from your current system’s exports, candidate spreadsheets and CV folders for free.
From the blog
Guides for staffing firms
High-Volume Recruiting: A Staffing Desk Playbook
Work backwards from required starts, screen consistently and improve attendance with clear booking and reminder routines.
Software for Mid-Sized US Staffing Firms
Choose a full staffing suite or separate front office, then test compliance, VMS and payroll with a weighted scorecard.
YOUR NEXT CHAPTER STARTS HERE
Less admin.
More “you got the job.”
Let’s walk through a better working day for your agency.