Recruitment Agency Timesheet Software Compared: Key Features and Benefits

Updated May 12, 202412 min read

Are you on the hunt for recruitment agency timesheet software that eases time tracking hassles? This guide discusses critical features, integration capabilities, and efficient software solutions poised to enhance your recruitment agency’s productivity. Anticipate a comprehensive overview that helps pinpoint the software suited to your needs without tipping the scale on your budget.

Key Takeaways

  • Timesheet software is essential for recruitment agencies to efficiently track work hours, breaks, overtime, and project/task details, with AI-driven systems enhancing administrative efficiency and billable hour management.
  • The benefits of employing timesheet software include precise tracking of contractor hours, more accurate invoicing and payroll, and valuable reporting insights that aid in financial management and resource allocation.
  • Functional features like ability to customize, on-the-go mobile tracking, automation and improved approval workflows, payroll integration, and comprehensive analytics are fundamentally changing the recruitment agency landscape.

Understanding Timesheet Software for Recruitment Agencies


Timesheet software is a digital tool that helps recruitment and staffing agencies streamline their operations by utilizing online timesheets. It records and manages contractor time and attendance data, including:

  • work hours - billable vs non-billable
  • breaks
  • overtime
  • project/task details

With timesheet software, recruiters can measure the time spent by their contractors on various projects or clients, leading to better project cost evaluations and accurate calculations of billable hours.

Today, AI-driven timesheet systems are gaining traction - they significantly reduce the administrative burden of time tracking, enabling more efficient management of billable hours.

The importance of digital tools for time tracking cannot be overstated, as they play a crucial role in managing workers and meeting client needs.

Benefits of timesheet software for recruitment agencies

Timesheet software provides staffing agencies with a powerful tool to:

  • Monitor both billable and non-billable hours
  • Make precise invoicing and payroll management across different projects
  • Paint a more accurate and detailed picture of time utilization, which is a boon for agencies

This makes for efficient and effective task management, ensuring accurate time tracking as you track time.

With time tracking tools, leaders can measure the time spent on various projects or clients, leading to better project cost evaluations and accurate calculations of billable hours. What’s more, time tracking software, such as timesheet software, can be customized to generate specific reports based on chosen data, providing invaluable insights for financial management. This includes over 20 different types of reports, such as budgets, hours worked, and invoices.

5 must have features of time tracking software for recruitment

Now, let’s delve into the five essential features of timesheet software:

1. Managing Multiple Clients with Ease

Timesheet software, often integrated with accounting software, is designed with capabilities to:

  • Manage multiple clients with ease
  • Track employee hours and activities, which is crucial for accurate client invoicing
  • Handle several clients simultaneously without compromising on precision

This makes timesheet software an indispensable tool for recruitment agencies.

2. Project-Based Time Tracking

Project-based time tracking is another noteworthy feature of timesheet software. It enhances financial management by enabling automatic billing and generating quick invoices using timesheet data. This means client invoicing becomes faster and more accurate, while also allowing you to monitor project progress effectively.

Automated tools, such as ClickTime, take this a step further. Once timesheet approvals are done, they send billable hours directly to invoicing, reducing the time between task completion and payment.

3. Streamlined Approval and Payroll Integration

Streamlined approval and payroll integration is another key feature of timesheet software. It seamlessly integrates with payroll providers and accounting systems, such as ADP, QuickBooks, and Xero, ensuring contractors are paid accurately and on time. Automated timesheet systems equipped with AI capabilities simplify the approval process by categorizing work-related activities and enabling digital reviews and approvals.

Automated workflows, including custom overtime hours rules, help to streamline payroll processes, minimize payroll discrepancies, and centralize tax information, ensuring payroll is processed correctly. Mobile timesheet solutions further automate the tracking and payroll process, leading to increased payroll accuracy and compliance.

4. Reporting Features for Comprehensive Analysis

Reporting features in timesheet software offer deep insights into agency operations and financial health, as they generate detailed reports. Real-time reports on profitability and costs can be vital for making strategic decisions. By comparing time spent on tasks against industry benchmarks, agencies can critically evaluate employee performance and identify top talent.

Moreover, time tracking solutions enhance employee productivity by offering detailed reporting and analytics for each client project. This helps agencies understand where their resources are being utilized most effectively.

5. Integration with Existing Systems

Integration of timesheet software with existing systems is crucial for maintaining a seamless and efficient workflow. Here are some integration possibilities their benefits:

  • Recruiting CRM and ATS like Longlist: Automatically creating user accounts and seamless data sync. So that recruiters dont end up looking to two systems.
  • Invoicing software like Quickbooks and Xero: timesheet software can automate data transfer, customize reminders, and establish custom approval workflows to simplify the invoicing process
  • Payroll systems: Accurate and timely contractor compensation.
  • Project management tools: Maintain workflow continuity across platforms.

Automation in Timesheet Entry: A Game-Changer


Automation in timesheet entry is truly a game-changer. It ensures precise recording of billable hours and minimizes disputes, enhancing trust between recruitment agencies and their clients.

With automation features, you can customize workflows tailored to each client or project, increasing efficiency.

The benefits of automation don’t stop there. It streamlines payroll processing by eliminating the traditional reliance on inefficient paper timesheets and reducing manual data entry tasks. Additionally, real-time data from automated time-tracking allows managers to allocate resources more effectively and make informed decisions.

Mobile Timesheet Solutions: GPS Tracking and Attendance

With the rise of remote work, mobile timesheet solutions with GPS tracking and attendance features have become more important than ever. They enable contractors and temp staff to submit timesheets at any time, regardless of their location. Geofencing and GPS tracking features confirm that work is being done from approved locations, providing a sense of security to agencies managing remote teams.

Mobile timesheet apps simplify the process of recording billable time by automatically tracking worker hours at job sites. GPS tracking support in these apps facilitates effective communication among team members, contributing to improved team coordination.

Pricing Plans and Choosing the Right Software

Before you jump headfirst into the world of timesheet software, it’s vital to understand the pricing plans and how to choose the right software that aligns with your specific business needs. While timesheet software pricing plans can start as low as $1.99 and can go beyond $10.80 per user per month, it’s essential to consider the features that match your specific business needs to ensure you select the most suitable option.

Evaluating Cost Against Features

Timesheet software offers diverse pricing options, which range from:

  • Free versions and free trials
  • Monthly subscriptions
  • Annual subscriptions
  • One-time license purchases

This means recruitment agencies can select a model that fits their budget. But remember, price isn’t everything.

When evaluating software options, it’s essential to consider the features and benefits they offer. For example, features like an invoicing toolkit and CRM integrations can contribute significantly to value, justifying the investment when comparing costs against benefits.

Free Trials and Demos: Test Before You Invest

Before investing in timesheet software, it’s a great idea to take advantage of free trials and demos. Many premium timesheet software options provide a free trial, typically for 14 days, allowing you to test features before investing.

This hands-on testing would help you make an informed decision on the investment, ensuring the software meets their specific needs and expectations.

Best Recruitment Agency Timesheet Software

Selecting the right timesheet software can be a daunting task due to the wide range of options available. However, understanding the key features and benefits of each option can make this process easier.

Timesheet software offers a powerful solution for managing employee time and attendance data, which is crucial for effective workforce management. In the next section, we will highlight seven top recruitment agency timesheet software options, focusing on their key features and benefits.

1. Monitask


Website: Monitask

Rating: 4.5 / 5 on G2, 4.8 / 5 on Capterra

Pricing: Paid plans start from $5.99/month/user, Free Trial available

Key Features:

  • Time tracking
  • Screenshots
  • Activity tracking
  • Reporting and analytics
  • Remote work-friendly
  • Integrations: Monitask integrates with popular project management and productivity tools like Recruiterflow, streamlining workflows and reducing the need for manual data entry.

2. Clockify

Website: Clockify

Rating: 4.5 / 5 on G2, 4.7 / 5 on Capterra

Pricing: Paid plans start from $3.99/month/user, free trial available

Key Features:

  • Time tracking
  • Project Management
  • Integrations

3. Synerion

Website: Synerion

Rating: 4.8 / 5 on G2, 4.7 / 5 on Capterra

Pricing: Paid plans start from $2/month/user, free trial available

Key Features:

  • Time tracking
  • Project Management
  • Integrations


Timesheet software has redefined the way recruitment agencies manage their contract workforce, track project progress, and ensure accurate client billing. With features like customization, task and project categorization, automation, mobile solutions, and integration with existing systems, these tools offer an innovative approach to contractor management. While choosing the right software requires careful consideration of features and pricing, the investment is well worth the benefits offered.

Frequently Asked Questions

What is timesheet software for recruitment agencies?

Timesheet software for recruitment agencies is a digital tool that helps manage workforce, monitor project progress, and ensure accurate client billing by recording and managing employee time and attendance data.

How does timesheet software benefit staffing agencies?

Timesheet software benefits staffing agencies by providing accurate time tracking, client invoicing, payroll management, and improved financial management. It enables precise monitoring of billable and non-billable hours, facilitating accurate invoicing and payroll management across different projects.

What are the key features of timesheet software?

Timesheet software offers customization, task and project categorization, automation, mobile solutions, and integration with existing systems, which ultimately enhance recruitment agencies' efficiency and effectiveness.

How do I choose the right timesheet software for my recruitment agency?

Consider your business needs, pricing plans, and budget when choosing timesheet software for your recruitment agency. Take advantage of free trials and demos to test the software before making a decision.

What are some of the best timesheet software options for recruitment agencies?

The best timesheet software for a recruitment agency depends on its specific needs. Check out a blog post for seven top options to help you choose the right one for your agency.