Finance Administrator Job Description Template

Use this Finance Administrator job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Finance Administrator Job Description Template

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Job Brief

We are looking for a Finance Administrator to organize our company’s day-to-day accounting procedures.

Finance Administrator responsibilities include maintaining records for all transactions, preparing monthly and quarterly financial reports and processing reimbursements. If you have a background in Finance and knowledge of bookkeeping activities, we’d like to meet you.

Ultimately, you will help us manage and allocate our resources effectively.

Responsibilities

  • Create and update spreadsheets of daily transactions
  • Manage accounts receivable and payable
  • Review and process reimbursements
  • Prepare budgets
  • Maintain reports on financial metrics, including investments, return on assets and growth rates
  • Keep records of invoices and tax payments
  • Manage company’s liabilities (e.g. insurance premium)
  • Identify and address account discrepancies
  • Participate in payroll processes
  • Report on financial projections (e.g. liquidity and cash flow)

Requirements

  • Proven work experience as a Finance Administrator, Finance Assistant or similar role
  • Hands-on experience with accounting software, like QuickBooks
  • Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
  • Good understanding of bookkeeping procedures
  • Time-management and organization skills
  • Confidentiality
  • BSc degree in Finance, Accounting or Economics

What does Finance Administrator do?

A Finance Administrator is responsible for managing the financial functions of an organization. On a day-to-day basis, their tasks may include:

  1. Processing financial transactions: This involves tracking and recording all financial transactions such as sales, purchases, and expenses. The Finance Administrator ensures accuracy and completeness of financial records.

  2. Accounts payable and receivable: They manage the payment of bills and invoices, as well as follow up on any outstanding payments. They also handle incoming payments and ensure accurate recording of receivables.

  3. Budgeting and forecasting: The Finance Administrator helps in the preparation of the organization's budget and forecasts. They analyze financial data, identify trends, and provide insights for decision-making.

  4. Financial reporting: They prepare periodic financial reports, including profit and loss statements, balance sheets, and cash flow statements. These reports provide an overview of the organization's financial health and performance.

  5. Payroll processing: The Finance Administrator calculates and processes employee salaries, deductions, and taxes. They ensure compliance with applicable labor laws and regulations.

  6. Financial analysis: They analyze financial data to identify areas for improvement, cost-saving opportunities, and potential risks. They provide recommendations and support to management in making informed financial decisions.

  7. Compliance and documentation: The Finance Administrator ensures compliance with financial regulations and internal policies. They maintain accurate financial records and documentation for audits or legal purposes.

  8. Cash management: They monitor cash flow and manage the organization's cash reserves. This includes overseeing banking activities, reconciling bank statements, and optimizing cash inflows and outflows.

  9. Financial software and systems: They utilize financial software and systems to maintain and update financial records, perform financial analysis, and generate reports.

Overall, a Finance Administrator plays a pivotal role in managing the financial operations of an organization and supporting decision-making processes.

Finance Administrator Job Description Examples

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