Estimator Job Description Template

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Estimator Job Description Template

What is a Estimator?

Estimators are responsible for analyzing project requirements, preparing cost estimates, assessing material and labor costs, and collaborating with project managers. They play a crucial role in ensuring that projects stay within budget and are financially viable.

Estimators typically need a bachelor's degree in construction management, engineering, or a related field. Strong analytical skills and attention to detail are also essential for this role.

Estimator Job Description Template

Job Brief

We are looking for a diligent Estimator to prepare accurate estimates for projects by gathering information and analyzing important metrics. Your will provide knowledge of cost and benefits that support profitable business decisions.

The ideal candidate will have excellent numerical skills and an analytical mindset. You must also be thorough and apt in managing relationships with key persons.

The goal is to provide detailed reports so the company can make informed decisions that will enhance its profitability and growth.


  • Understand the project/program and its requirements
  • Determine key variables for cost and other estimates
  • Gather first-hand information from sites, warehouses or other venues
  • Conduct research to obtain data on labor costs, materials, production times etc.
  • Use software for data analysis, forecasting and budgeting
  • Obtain and review offers and quotes by subcontractors or vendors
  • Perform risk analysis
  • Create and submit estimate reports or bids to appropriate persons (project managers, clients, bidding competitions etc.)
  • Build relationships with key vendors (subcontractors, suppliers, engineers etc.)
  • Provide consultation on planning (schedules, manpower needs etc.)


  • Proven experience as estimator or similar position
  • Familiarity with financial and project management principles
  • In depth knowledge of research and data analysis methods and estimation formulas
  • Exquisite math and IT ability with an analytical mindset
  • Proficient in relevant software (Timberline, HCSS HeavyBid)
  • Outstanding communication and negotiation abilities
  • Thoroughness and reliability
  • Excellent organizational skills
  • BSc/BA in engineering, construction science or relevant discipline
  • Certified Professional Estimator (CPE) will be an asset

What does Estimator do?

An estimator is responsible for assessing and determining the cost of construction projects and providing detailed estimates for materials, labor, and other expenses. On a day-to-day basis, an estimator typically performs the following tasks:

  1. Reviewing project plans and specifications: An estimator carefully examines project documents, including architectural and engineering drawings, to understand project requirements and identify all necessary materials and labor.

  2. Conducting quantity takeoffs: The estimator measures and quantifies the materials required for a project by conducting takeoffs from the drawings. This involves counting and measuring quantities of items such as bricks, concrete, steel, pipes, wiring, etc.

  3. Gathering pricing information: An estimator researches and gathers cost information from suppliers, subcontractors, and industry databases to obtain accurate pricing for materials, equipment, and labor. This information helps in creating cost estimates.

  4. Analyzing project costs: Using the gathered pricing information and the quantity takeoffs, the estimator calculates the total cost of the project. This includes factoring in overhead costs, profit margins, and other expenses to ensure a comprehensive estimate.

  5. Creating estimates and proposals: Utilizing software programs and templates, an estimator develops detailed estimates and proposals outlining the cost breakdown of the project. These documents include itemized lists, unit prices, and any additional terms and conditions.

  6. Collaborating with project team: Estimators often collaborate with project managers, architects, engineers, and subcontractors to discuss project requirements, clarify any uncertainties, and ensure accuracy in the estimates.

  7. Reviewing bid documents: An estimator reviews bid documents received from subcontractors and suppliers, comparing the prices quoted and evaluating their suitability for the project.

  8. Participating in meetings and negotiations: Estimators may participate in meetings or negotiations with clients and subcontractors to discuss and finalize project costs, scope, and terms.

  9. Maintaining records and databases: To ensure accuracy and efficiency, estimators maintain records of estimates, prices, and suppliers in databases or software programs for future reference and to support data analysis.

  10. Continuously updating knowledge: Estimators stay updated on industry trends, building codes, and new materials to ensure accurate and competitive estimates and to improve their expertise in the field.

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