Legal Assistant Job Description Template

Use this Legal Assistant job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Legal Assistant Job Description Template

Job Brief

We are looking for a self motivated Legal Assistant to ensure smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney.

Responsibilities

  • Provide administrative support to lawyer and enhance office effectiveness
  • Handle communication with clients, witnesses etc.
  • Administratively support and attend trials
  • Prepare case briefs and summarize depositions, interrogatories and testimony
  • Conduct investigations and statistical/documentary research
  • Locate and develop case relevant information
  • Type up and file basic legal documents and correspondence
  • Answer and direct phone calls
  • Maintain contact lists
  • Monitor deadlines and juggle calendars

Requirements

  • Proven working experience as Legal Assistant or Legal Secretary
  • Familiarity with law, legal procedures and protocols, and court system
  • Satisfactory knowledge of day-to-day operations of a legal office
  • Computer literacy
  • Proficiency in English
  • Working knowledge of case management software
  • Excellent secretarial and organisational skills
  • Ability to juggle multiple activities and work under pressure
  • Legal Assistant certification or diploma

What does Legal Assistant do?

A Legal Assistant's day-to-day tasks can vary depending on the specific needs of the law firm or legal department they work for. However, here are some common responsibilities of a Legal Assistant:

  1. Assisting with research: Legal Assistants often conduct legal research using various sources such as case law, statutes, and regulations. They may also help in gathering supporting documents and evidence for cases.

  2. Drafting legal documents: Legal Assistants often assist in drafting legal documents such as pleadings, motions, contracts, and agreements. They may also prepare correspondence and assist in drafting client communications.

  3. Organizing and managing files: Legal Assistants are responsible for organizing, managing, and maintaining client files and legal documents. This includes filing documents, indexing case materials, and ensuring that all necessary documents are properly stored and accessible.

  4. Scheduling and coordinating meetings: Legal Assistants often manage the calendars of attorneys and schedule client meetings, court appearances, and other important events. They may also arrange for conference room bookings and coordinate travel arrangements.

  5. Client communication and support: Legal Assistants often serve as a point of contact for clients, answering phone calls, responding to emails, and providing updates on case progress. They may also assist in managing client billing and maintaining client confidentiality.

  6. Assisting in trial preparation: Legal Assistants often help in preparing for trials by organizing documents, preparing exhibits, and coordinating witnesses. They may also assist in preparing trial notebooks, deposition summaries, and other trial-related materials.

  7. Assisting in administrative tasks: Legal Assistants often perform various administrative tasks such as filing court documents, managing office supplies, and maintaining office equipment. They may also assist in billing, timekeeping, and other administrative duties.

It's important to note that the specific responsibilities of a Legal Assistant may vary depending on the size of the organization, the area of law, and the level of experience.