Use this Executive Administrative Assistant job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.
As an Executive Administrative Assistant, your day-to-day responsibilities may include:
Managing the executive's schedule: This involves organizing meetings, appointments, and travel arrangements. You will need to prioritize tasks, set reminders, and ensure the executive's schedule is well-planned and efficient.
Handling communications: You will be responsible for filtering incoming calls and emails, responding to or redirecting them as necessary. Additionally, you may be asked to draft and proofread correspondences on behalf of the executive.
Coordinating meetings and events: This includes scheduling, preparing agendas, booking venues, arranging for necessary equipment, and ensuring all logistics are in place. During meetings, you may be required to take minutes, provide support materials, or follow up on action items.
Maintaining records and files: You will be expected to keep track of important documents, contracts, and reports, ensuring they are properly filed and easily accessible. This may involve physical or digital filing systems.
Conducting research and preparing reports: You may assist the executive in gathering information, analyzing data, and creating reports or presentations. This could include market research, competitor analysis, financial reports, or any other tasks that require data aggregation and analysis.
Managing projects: Depending on the organization, you may be assigned various projects to oversee, including coordinating with different stakeholders, monitoring progress, and ensuring deadlines are met.
Liaising with internal and external stakeholders: You will act as a point of contact for other departments, clients, vendors, and external partners. This entails coordinating and maintaining good relationships, resolving issues, and conveying messages on behalf of the executive.
Providing administrative support: This includes handling expense reports, maintaining office supplies, coordinating IT support, and any other tasks that assist the smooth functioning of the executive's office.
It is important to note that the specific tasks and responsibilities may vary depending on the organization and the executive you are assisting.
Description
Location: Remote opportunity; Denver, CO preferred...
Reporting to a Provider Network Executive VP for the West region, responsible for performing advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills and knowledge of the organization and its policies and practices.
How you will make an Impact;• Writes a...
Executive Administrative Assistant
JOB SUMMARY...
The Executive Assistant will be responsible for supporting the C-suite and corporate office. To be successful in this role, you should be well-organized, proactive, communicate effectively, able to manage multiple projects, possess excellent time management skills, and be able to make sound business decisions when required. Ultimately, this ro...
VISA SPONSORSHIP IS NOT AVAILABLE. Looking for candidates based in East Coast or Central only.
Our large, Fortune Technology client is ranked as one of the best companies to work with, in the world. The client fosters progressive culture, creativity, and a flexible work environment. They use cutting-edge technologies to keep themselves ahead of the curve. Diversity in all aspects is respected....
Job Description
EXECUTIVE ADMINISTRATIVE ASSISTANT- MIDDLESEX COUNTY, NJ...
DUTIES INCLUDE:
Support all C level folks• General correspondence• Proposals• Reports• Contracts• Scheduling travel arrangements, calendar management• Take minutes• Phones
CONTACT LYNDA WOLF AT PROFESSIONAL SEARCH FOR DETAILS: [email protected]