Executive Administrative Assistant Job Description

Use this Executive Administrative Assistant job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Executive Administrative Assistant

Executive Administrative Assistant responsibilities

  • Acting as the administrative point of contact between the executives and internal/external clients
  • Undertaking the tasks of receiving calls, take messages and routing correspondence
  • Handling executives' requests and queries appropriately

Executive Administrative Assistant Job Description Template

Job Brief

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

Responsibilities

  • Act as the point of contact between the executives and internal/external clients
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Handle requests and queries appropriately
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Make travel arrangements
  • Take dictation and minutes and accurately enter data
  • Monitor office supplies and research advantageous deals or suppliers
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system

Requirements

  • Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • High School degree; additional qualification as personal assistant would be considered an advantage

Executive Administrative Assistant Job Description Examples

Executive Administrative Assistant • Kelly

Kelly Is currently seeing an Executive Administrative Assistant for a great company in St.Louis, MO.

Shift: Monday-Friday 8-5pm...

Pay: $17-22

Job Description:• Must be organized and manage multiple projects. Coordinating any office needs. This person needs to be able to make decisions and be a self-starter.• Responding to company social media posts. Reporting directly to Eliza but a few o...

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Executive Administrative Assistant • Change Healthcare

Administrative Assistant

This position is responsible for providing a high level of proactive administrative support to identified executive(s) at Change Healthcare. The purpose of this role is to enhance the effectiveness of that executive by anticipating their needs in areas such as calendar and email management, call management, travel and expense and meeting coordination. This role... inte...

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Executive Administrative Assistant • New York City Mayor's Office of Management and Budget

The Mayors Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayors expense and capital budgets, which fund the services and activities of approximately 70 City agencies. Responsibilities Schedule meetings, manage calendars, and complete internal documents including travel and reimbursement forms...

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Executive Administrative Assistant • (Y078) Kyndryl, Inc.

• Plan, organize and manage senior level meetings and events from start to finish, including scheduling, reserving necessary meeting space, ordering catering, planning dinners, developing/managing agenda, providing prep.• Draft and edit communications on the executives' behalf.• Utilize and navigate communication skills with internal/external contacts...• Create comprehensive travel packages...

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