Corporate Travel Manager Job Description Template

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Corporate Travel Manager Job Description Template

Job Brief

We are looking for an excellent Corporate Travel Manager to craft effective corporate travel policies and monitor traveling activity and programs. You will be the go-to person for any relevant matter from booking tickets to reconciling expenses to ensuring travel safety.

A corporate travel manager doesn’t just handle travel arrangements. They should be strategic thinkers and able to create travel policies according to the company’s needs. If you add excellent people skills, organizational ability and a great deal of professionalism, then you’re someone we’d like to meet.

The goal is to ensure employee travel is safe and organized according to company policy.

Responsibilities

  • Develop strategic policies and programs for corporate travel
  • Handle and oversee all travel arrangements (air, lodgings etc.) and operations
  • Manage relationships with travel agencies and vendors
  • Negotiate contracts or rates with travel service providers
  • Provide advise on travel documents, insurance, import/export regulations etc.
  • Handle credit card programs and charges
  • Process T&E reports and handle reimbursements
  • Ensure compliance in all aspects of travel procedures
  • Drive continuous improvement of travel programs

Requirements

  • Proven experience as corporate travel manager
  • Knowledge of international travel regulations, customs and currencies
  • Knowledge of T&E reporting and processing
  • Working knowledge of MS Office and CTM/GDS solutions
  • Excellent communication (oral and written) and negotiation skills
  • Well-organized and reliable
  • An analytical mind with strong business acumen
  • Customer-oriented approach
  • High school diploma or equivalent; Bachelor’s degree is preferred
  • Training in travel and tourism is a plus

What does Corporate Travel Manager do?

A Corporate Travel Manager is responsible for managing all aspects of corporate travel within an organization. On a day-to-day basis, their tasks may include:

  1. Booking and coordinating travel arrangements: This involves booking flights, hotels, transportation, and other travel-related services for employees.

  2. Researching and negotiating with vendors: The travel manager is responsible for researching and selecting travel vendors, such as airlines and hotels, and negotiating contracts and pricing agreements.

  3. Developing travel policies and guidelines: They establish corporate travel policies and guidelines to ensure consistency in travel-related decisions and expenses.

  4. Managing travel budgets: They monitor and manage travel budgets to ensure compliance with financial goals and objectives. This includes tracking expenses, analyzing trends, and identifying cost-saving opportunities.

  5. Administering travel programs: They administer corporate travel programs, including managing corporate travel credit cards, loyalty programs, and travel management software.

  6. Providing guidance and support: They assist employees in navigating travel-related issues, such as lost luggage, flight cancellations, or visa requirements. They may also provide guidance on travel safety and security.

  7. Analyzing travel data and reporting: They analyze travel data to identify patterns, trends, and areas for improvement. They may generate reports on travel expenses, savings, and compliance with travel policies.

  8. Keeping up with industry trends: They stay informed about industry trends, new travel technologies, and changes in travel regulations and policies.

  9. Collaborating with stakeholders: They work closely with employees, travel vendors, finance teams, and other stakeholders to ensure a smooth travel experience and address any issues that arise.

Overall, the day-to-day tasks of a Corporate Travel Manager revolve around ensuring efficient and cost-effective corporate travel arrangements while providing support and guidance to employees.

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