Procurement Manager Job Description Template

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Job Brief

We are looking for an experienced Procurement Manager to manage the company’s supply of products and services. Procurement Manager responsibilities include strategizing to find cost-effective deals and suppliers. The Procurement Manager’s duty is to discover the best ways to cut procurement expenses, so that the company can invest in growth and people.


  • Devise and use fruitful sourcing strategies
  • Discover profitable suppliers and initiate business and organization partnerships
  • Negotiate with external vendors to secure advantageous terms
  • Approve the ordering of necessary goods and services
  • Finalize purchase details of orders and deliveries
  • Examine and test existing contracts
  • Track and report key functional metrics to reduce expenses and improve effectiveness
  • Collaborate with key persons to ensure clarity of the specifications and expectations of the company
  • Foresee alterations in the comparative negotiating ability of suppliers and clients
  • Expect unfavorable events through analysis of data and prepare control strategies
  • Perform risk management for supply contracts and agreements
  • Control spend and build a culture of long-term saving on procurement costs


  • Proven working experience as a Procurement Manager, Procurement Officer or Head of Procurement
  • Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
  • Talent in negotiations and networking
  • Good knowledge of supplier or third party management software
  • Aptitude in decision-making and working with numbers
  • Experience in collecting and analyzing data
  • Strong leadership capabilities
  • BSc degree in supply chain management, logistics or business administration

What does Procurement Manager do?

A Procurement Manager's day-to-day activities typically involve:

  1. Planning and strategizing: Assessing the organization's procurement needs, developing procurement plans, and creating procurement strategies to ensure the smooth flow of goods and services.

  2. Supplier management: Identifying and evaluating potential suppliers, negotiating contracts, and managing relationships with existing suppliers.

  3. Request for Proposal (RFP) process: Preparing and issuing RFPs to solicit bids from suppliers, reviewing and analyzing proposals, and selecting the best suppliers based on quality, price, and delivery capabilities.

  4. Budgeting and cost control: Developing and managing procurement budgets, monitoring expenses, and implementing cost-saving measures to achieve financial targets.

  5. Contract management: Drafting, reviewing, and negotiating contracts with suppliers, ensuring compliance with procurement policies and procedures, and resolving any contract-related issues.

  6. Inventory management: Monitoring inventory levels, tracking stock movements, and coordinating with suppliers to ensure timely delivery and optimal inventory levels.

  7. Risk management: Identifying potential risks in the procurement process and implementing mitigation strategies to minimize the impact on the organization's operations.

  8. Performance evaluation: Tracking supplier performance, conducting performance reviews, and addressing any issues or discrepancies to maintain high standards of quality and customer service.

  9. Stakeholder communication: Collaborating with internal stakeholders such as finance, operations, and legal departments to ensure alignment and effective coordination in procurement activities.

  10. Keeping up with industry trends: Staying informed about market trends, new products, and emerging technologies in order to make informed decisions and drive continuous improvement in procurement processes.