Purchasing Agent Job Description Template

Use this Purchasing Agent job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Purchasing Agent Job Description Template

Job Brief

We are looking for a skilled Purchasing Agent to buy goods and services necessary for our business. You have the means and opportunity to raise our profits by making the most high-quality and cost-effective purchases.

The ideal candidate will have a keen eye for detail and a commercial mindset. You should know how to evaluate market conditions and different suppliers. Communication skills will help you negotiate effectively and maintain profitable relationships.

The goal is to acquire supplies that are critical for the success of our business operations.

Responsibilities

  • Develop profitable purchasing strategies
  • Assess supplier profiles and analyze offers
  • Prepare and implement effective negotiation tactics
  • Manage relationships with key suppliers to maintain quality of goods, timely delivery and compliance to terms of contracts
  • Review supplies to ensure quality
  • Monitor stock levels
  • Prepare and submit detailed reports (revenues, buying expenditures etc.)
  • Keep updated records
  • Attend events, fairs and exhibitions to keep abreast of the market’s trends

Requirements

  • Proven experience as a purchasing agent or relevant role
  • Demonstrable experience in negotiating prices and terms and conditions
  • Knowledge of market research, data analysis and purchasing best practices
  • Working knowledge of MS Office and purchasing software (e.g. SpendMap)
  • Excellent communication and interpersonal skills
  • A strong analytical mindset
  • Outstanding organizational skills
  • BSc/BA in business administration or relevant field; MSc/MA will be considered a plus

What does Purchasing Agent do?

A Purchasing Agent is responsible for sourcing, evaluating, and buying goods and services for an organization. On a day-to-day basis, a Purchasing Agent performs the following tasks:

  1. Analyzing purchasing requisitions and determining the appropriate method of procurement, such as issuing bids, quotes, or requests for proposals.
  2. Identifying and assessing potential suppliers/vendors, reviewing their qualifications, and negotiating terms and conditions.
  3. Conducting market research to identify new product trends, pricing fluctuations, and potential cost savings.
  4. Developing and maintaining strong relationships with suppliers, including managing issues, monitoring performance, and resolving conflicts or disputes.
  5. Evaluating supplier performance through metrics like quality, delivery, and pricing, and implementing continuous improvement strategies.
  6. Reviewing and processing purchase orders, ensuring accuracy and compliance with organizational policies and procedures.
  7. Monitoring inventory levels to maintain optimal levels of stock, while minimizing excess or obsolete inventory.
  8. Collaborating with internal departments, such as finance and operations, to understand their purchasing requirements and align procurement activities to support their needs.
  9. Analyzing and negotiating pricing, discounts, and contract terms with suppliers to secure the best value for the organization.
  10. Keeping abreast of industry trends, market conditions, and regulatory changes that may impact procurement strategies and decision-making.

Overall, a Purchasing Agent plays a crucial role in ensuring that an organization obtains the necessary goods and services at the right price, quality, and quantity to meet its business objectives.