Purchasing Assistant Job Description Template

What is a Purchasing Assistant?

Purchasing assistants are responsible for supporting the purchasing department, maintaining inventory levels, processing purchase orders, and liaising with suppliers. They ensure that the procurement process runs smoothly and efficiently.

A high school diploma or equivalent is typically required for purchasing assistants. Strong organizational skills and attention to detail are also essential.

Purchasing Assistant Job Description Template

Job Brief

We are looking for a Purchasing Assistant to order supplies and equipment based on our company’s needs.

Purchasing Assistant responsibilities include researching new vendors, tracking deliveries and updating order records (e.g. dates, invoices and discounts.) If you’re familiar with supply chain procedures and know how to create and translate cost analyses, we’d like to meet you.

Ultimately, you will make cost-effective purchases and ensure we maintain a fully stocked inventory.

Responsibilities

Monitor stock levels and identify purchasing needs
Research potential vendors
Track orders and ensure timely delivery
Update internal databases with order details (dates, vendors, quantities, discounts)
Conduct market research to identify pricing trends
Evaluate offers from vendors and negotiate better prices
Prepare cost analyses
Maintain updated records of invoices and contracts
Follow up with suppliers, as needed, to confirm or change orders
Liaise with warehouse staff to ensure all products arrive in good condition