Purchasing Assistant Job Description

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Purchasing Assistant

Purchasing Assistant responsibilities

  • Monitoring stock levels and identifying purchasing needs
  • Researching potential vendors
  • Tracking orders and ensuring timely delivery

Purchasing Assistant Job Description Template

Job Brief

We are looking for a Purchasing Assistant to order supplies and equipment based on our company’s needs.

Purchasing Assistant responsibilities include researching new vendors, tracking deliveries and updating order records (e.g. dates, invoices and discounts.) If you’re familiar with supply chain procedures and know how to create and translate cost analyses, we’d like to meet you.

Ultimately, you will make cost-effective purchases and ensure we maintain a fully stocked inventory.


  • Monitor stock levels and identify purchasing needs
  • Research potential vendors
  • Track orders and ensure timely delivery
  • Update internal databases with order details (dates, vendors, quantities, discounts)
  • Conduct market research to identify pricing trends
  • Evaluate offers from vendors and negotiate better prices
  • Prepare cost analyses
  • Maintain updated records of invoices and contracts
  • Follow up with suppliers, as needed, to confirm or change orders
  • Liaise with warehouse staff to ensure all products arrive in good condition


  • Work experience as a Purchasing Assistant, Purchasing Officer or similar role
  • Good understanding of supply chain procedures
  • Hands-on experience with purchasing software (e.g. Procurify or SpendMap)
  • Advanced knowledge of MS Excel
  • Knowledge of market research
  • Solid organizational skills
  • BSc in Logistics, Business Administration or relevant field

Purchasing Assistant Job Description Examples

Purchasing Assistant • Ma Labs

We are currently seeking a Purchasing Assistant at our San Jose headquarters, California. This is a full-time position.

The successful candidate will be responsible for assisting the product manager in sourcing, negotiating, implementing and administering long term supply agreements for the assigned commodity areas. Key responsibilities include participating in cross-functional teams... resear...

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Purchasing Assistant • County of San Joaquin

This examination is being given to fill one vacancy in Purchasing and Support Services and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline.

PLEASE NOTE: This is a departmental promotion. Qualified applicants must currently be employed with S...

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Purchasing Assistant • Aston Carter


ESSENTIAL FUNCTIONS AND BASIC DUTIES FOR THIS JOB General office duties and backup assistance to Contracts Administrators, Quote Administrator, Quote Processors, and Switchboard Operators as well as provide assistance to the Manager, as needed Completely read and review purchase orders accurately, comparing information on the purchase order to the quotations to validate order......

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Purchasing Assistant • BOLT Staffing

Purchasing AssistantNewark, CA - Temporary - $27/hourMonday-Friday | 6:30am-3pm...

Are you looking for a high-paying, temporary job? You have the opportunity to work as an Analyst and earn up to $1,080/week!

This entry-level position will be responsible for supporting the company's Purchasing Department with food product inventory. On-the-job responsibilities include:• Review, and cross-re...

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