Logistics Administrator Job Description Template

Use this Logistics Administrator job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Logistics Administrator Job Description Template

Job Brief

We are looking for a Logistics Administrator to help run our warehouse efficiently and according to safety guidelines.

Logistics Administrator responsibilities include supporting all supply chain procedures, from coordinating deliveries to managing shipping documentation. To be successful in this role, you should be well-organized and understand the order fulfillment cycle.

Ultimately, you will ensure our customers receive the right orders on time.


  • Plan shipments based on product availability and customer requests
  • Track orders to ensure timely deliveries
  • Prepare shipping documents (like invoices, purchase orders and bills of lading)
  • Coordinate our supply chain procedures to maximize quality of delivery
  • Schedule shifts for our drivers and warehouse staff
  • Maintain updated records of orders, suppliers and customers
  • Oversee the levels of our warehouse stock and place orders as needed
  • Provide information to customers about the status of their orders


  • Work experience as a Logistics Administrator, Warehouse Administrator or similar role
  • Knowledge of logistics software or transport management systems
  • Basic accounting knowledge
  • Excellent organizational and time-management skills
  • Good communication skills
  • BSc in Supply chain management, Logistics or relevant field

What does Logistics Administrator do?

A Logistics Administrator is responsible for managing the movement and storage of goods and materials within a company or organization. On a day-to-day basis, the tasks of a Logistics Administrator may include:

  1. Coordinating with suppliers and customers to ensure timely delivery and receipt of goods.
  2. Planning and organizing transportation routes to optimize efficiency and minimize costs.
  3. Tracking shipments and monitoring their progress to ensure on-time delivery.
  4. Managing inventory levels and conducting regular stock checks to maintain optimal levels.
  5. Processing orders and preparing necessary documentation, such as shipping invoices and customs paperwork.
  6. Liaising with warehouse and distribution personnel to coordinate the flow of goods and resolve any issues.
  7. Managing relationships with vendors, negotiating contracts, and seeking opportunities for cost savings.
  8. Analyzing logistics data and generating reports to identify areas for improvement and enhance operational efficiency.
  9. Ensuring compliance with local, national, and international regulations regarding the transportation and storage of goods.
  10. Keeping up-to-date with industry trends and developments to implement best practices in logistics management.

These are some of the common tasks that a Logistics Administrator may perform on a daily basis. However, the exact responsibilities can vary based on the specific needs and requirements of the company or organization they work for.