Hospital Administration Manager Job Description Template

Use this Hospital Administration Manager job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Hospital Administration Manager Job Description Template


Job Brief

We are looking for an experienced Hospital Administration Manager to run our medical facility.

To be successful in this role, you should have a deep understanding of all administrative hospital procedures, from creating work schedules and communicating with doctors to budgeting and maintaining supplies stock. You will use your organizational and leadership skills to supervise employees and ensure compliance with policies and regulations.

Ultimately, you’ll be responsible for making sure our hospital operations run smoothly.


  • Supervise daily administrative operations
  • Monitor expenses and suggest cost-effective alternatives
  • Create quarterly and annual budgets
  • Develop and implement effective policies for all operational procedures
  • Prepare work schedules
  • Maintain organized medical and employee records
  • Monitor administrative staff’s performance
  • Train new employees
  • Ensure prompt ordering and stocking of medical and office supplies
  • Answer queries from doctors, nurses and healthcare staff
  • Resolve potential issues with patients
  • Stay up-to-date with healthcare regulations


  • Proven work experience as a Hospital Administration Manager, Medical Office Manager or similar role
  • Knowledge of medical terminology and hospital industry
  • Hands-on experience with database systems and MS Excel
  • Solid understanding of healthcare procedures and regulations
  • Basic accounting skills
  • Familiarity with medical transcription
  • Excellent organizational and time management skills
  • Ability to supervise and train team members
  • Problem-solving attitude
  • BS degree in Healthcare Administration, Business Administration or relevant field

What does Hospital Administration Manager do?

A Hospital Administration Manager typically has a wide range of responsibilities that may vary depending on the size and type of the hospital. Here are some common tasks they typically perform on a day-to-day basis:

  1. Planning and organizing: They create and implement strategic plans and goals, develop policies and procedures, and manage resources to ensure smooth hospital operations.

  2. Financial management: They oversee the hospital's budget, monitor expenses, and collaborate with the finance department to ensure financial stability. They may also negotiate contracts with vendors and manage billing and reimbursement processes.

  3. Human resources management: They recruit, train, and supervise staff, handle employee performance evaluations, and address any personnel issues that may arise. They may also handle employee benefits, payroll, and compliance with labor laws and regulations.

  4. Quality and risk management: They establish quality standards, monitor procedures, and evaluate patient outcomes to ensure the provision of high-quality healthcare services. They also implement risk management protocols and manage any potential legal or ethical issues.

  5. Facility management: They oversee the maintenance of the hospital's buildings, equipment, and supplies. They ensure compliance with safety regulations, coordinate renovations or expansions, and manage relationships with external service providers.

  6. Communication and collaboration: They liaise with various departments, doctors, nurses, and other healthcare professionals to ensure effective communication and collaboration. They also interact with patients and address any concerns or complaints.

  7. Policy and regulation compliance: They stay updated with healthcare policies, regulations, and accreditation requirements. They ensure the hospital's compliance and may implement changes to meet updated standards.

  8. Technology management: They assess and implement new technologies, electronic health record systems, and other software applications to optimize hospital operations and enhance patient care.

  9. Community outreach: They may participate in community health initiatives, public relations activities, and educational programs to promote the hospital's services and engage with the local community.

These are just some of the tasks a Hospital Administration Manager may perform on a day-to-day basis. The specific responsibilities will depend on the particular needs and challenges of the hospital they work in.

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