Medical Office Manager Job Description Template

Use this Medical Office Manager job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Medical Office Manager Job Description Template


Job Brief

We are looking for a qualified medical office manager to run our medical facility. You will be responsible for day-to-day operation, budgeting and maintaining medical and staff records.

As a medical office manager, you should demonstrate excellent organizational skills and the ability to perform well in stressful situations. Our position also requires knowledge of healthcare systems operations.

Ultimately, you should be able to ensure steady workflows and uninterrupted service in our medical facility.


  • Monitor budget and billing payments
  • Order medical and office supplies
  • Develop and implement office policies and procedures
  • Supervise office staff, including receptionists, secretaries and cashiers
  • Maintain medical and staff records
  • Liaise with doctors and nurses to identify potential office dysfunctions
  • Arrange cleaning staff and emergency maintenance services as necessary
  • Provide informative material for patients
  • Generate inventory records
  • Ensure compliance with current healthcare regulations, medical laws and high ethical standards


  • Proven work experience as a medical office manager
  • Knowledge of accounting, data and administrative processes and principles
  • Ability to handle medical records discreetly
  • Knowledge of medical issues and terminology
  • Excellent organizational and time-management skills
  • Ability to multi-task and perform well in stressful situations
  • Communication skills and a customer service orientation
  • BS degree in Healthcare Administration, Business or relevant field

What does Medical Office Manager do?

A Medical Office Manager plays an essential role in managing the daily operations of a medical office or a healthcare facility. Here are some of the key tasks they may undertake on a day-to-day basis:

  1. Administrative tasks: This may include managing patient records, scheduling appointments, handling phone calls and emails, and ensuring the smooth flow of administrative processes.

  2. Financial management: The Medical Office Manager may handle various financial tasks such as billing, invoicing, coding, and processing insurance claims. They may also prepare financial reports and budgets, monitor expenses, and handle payroll.

  3. Supervising staff: The manager is responsible for overseeing the work of office staff, ensuring they are trained, motivated, and performing their duties effectively. This may involve hiring and training new employees, conducting performance evaluations, and addressing any issues that arise.

  4. Maintaining office policies and compliance: The Medical Office Manager ensures that all office policies and procedures are followed, including compliance with relevant healthcare regulations and privacy laws such as HIPAA. They may also coordinate staff training on compliance topics.

  5. Managing inventory and supplies: This involves ordering and maintaining medical and office supplies, as well as monitoring inventory levels and coordinating with suppliers.

  6. Liaising with patients and healthcare providers: The manager may interact with patients to address concerns, resolve complaints, and ensure a positive patient experience. Additionally, they may communicate and coordinate with healthcare providers, such as physicians and nurses, to ensure smooth operations and collaboration.

  7. Implementing technology and systems: The Medical Office Manager may be responsible for implementing and managing office systems such as electronic health record (EHR) software, appointment scheduling systems, and other technology to streamline operations.

  8. Planning and organizing: They may oversee office renovation or relocation projects, coordinate meetings and events, and develop strategies to improve efficiency and productivity.

  9. Continuous improvement: The manager may analyze office processes, identify areas for improvement, and implement changes to optimize the workflow and enhance patient care.

These tasks may vary depending on the size and type of the medical office or healthcare facility, but a Medical Office Manager typically combines administrative, financial, and managerial responsibilities to ensure the effective and efficient operation of the office.

Medical Office Manager Job Description Examples

Medical Office Manager• Nearterm Corporation

Are you a hands on, working manager that values autonomy, support, and appreciation? Do you have strong multi-tasking skills and consider yourself a jack of all trades with HR management, billing, contracting, and credentialing experience? Want to join a growing company that offers long term stability? If so, we want to hear from YOU! Our client is a thriving healthcare provider that is seeking...

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Medical Office Manager• Medical Resource Solutions

Medical Office Manager Responsibilities:• Supervising the office staff.• Maintaining patient and staff records...• Scheduling appointments.• Hiring and managing non-medical personnel.• Ordering medical and office supplies.• Overseeing day-to-day operations of the office.• Greeting patients and ensuring they are processed and attended to.• Ensuring the reception area is clean and welcomi...

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Medical Office Front Office Manager• Wellmax Medical Center

Outpatient concierge internal medicine practice office nurse. MA or LVN preferred. Under physician supervision, the successful candidate will work within their entire scope of practice and likely enhance their learning. There is a low volume of patients but they expect high quality so you have to be dignified and intelligent to do this job well. We pay more than other offices to retain the best...

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Medical Office Manager• Confidential

Find Jobs Near Me Santa Fe, NM

– Medical Office Manager...

Location:Santa Fe, NM

We are looking for a qualified medical office manager to run our medical facility. This is a four day per week position as our office is currently closed on Fridays. We value excellent customer service skills and a comfort level speaking to patients. You will be responsible for day-to-day operation, billing and ...

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