Medical Secretary Job Description

Use this Medical Secretary job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Medical Secretary

Medical Secretary responsibilities

  • Receiving and assisting patients
  • Maintaining medical and insurance records
  • Handling communications and calendars

Medical Secretary Job Description Template

Job Brief

We are looking for a Medical Secretary to support our medical office. Patients, visitors and medical staff will turn to you for information and help with administrative issues.

Our medical secretary should be efficient and well-spoken with experience running a medical office. If you are patient, computer-savvy and can multitask, we’d like to meet you.

Your goal will be to ensure the smooth workflow of our medical facilities, so that our patients receive the best possible care.


  • Receive and assist patients as needed
  • Type medical documents (e.g. physician dictations and patient charts)
  • Maintain detailed patient and medical records
  • Manage office communications (e.g. phone, correspondence)
  • Schedule medical appointments
  • Work with insurance companies to process claims
  • Process invoices, bills and payments
  • Ensure confidentiality of sensitive information


  • Proven experience as a medical secretary or similar administrative position
  • Knowledge of medical terminology, regulations and medical office procedures; knowledge of medical coding is strongly desired
  • Experience processing insurance claims
  • Familiarity with basic bookkeeping
  • Knowledge of MS Office, databases and EHR systems
  • Outstanding communication skills
  • Patience and discretion
  • Organizational and multitasking skills
  • High school diploma; additional training in Medical Administration is a plus

Medical Secretary Job Description Examples

Medical Secretary/Receptionist • Speare Memorial Hospital

Assume responsibility for all tasks required at the front desk, assisting patients and the physician as needed. Responsible for check-in and check-out of patients and answering incoming calls and scheduling patient appointments.Screen and process all incoming calls and schedule patient appointments.Verify that all patient and insurance information is complete and accurate and that referrals are...

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Medical Secretary • AG Globe Services

Role: Medical Secretary

Location: Massachusetts - Various Locations...

Contract: 13 weeks with possibility of extension

Pay Rate: $15/hr

Work Schedule: 40hrs/week

Shift: 8:30am-5pm

Who We Are


AG Globe Services is one of the major providers of clinical and non-clinical healthcare staffing across the United States.

We work with Clinical and Non-Clinical professiona...

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Medical Secretary II - Internal Medicine - West Roxbury - Hybrid... • Atrius Health

Atrius Health is a nonprofit healthcare leader delivering a system of connected care that enables us to know our patients better so that we can serve them well. Across 32 clinical locations, more than 50 specialties and 825 physicians, we provide proactive, customized care to more than 720,000 adult and pediatric patients across eastern Massachusetts.

The Atrius Health practices including Dedh...

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Medical Secretary - Vascular Lab • The Execu/Search Group

A medical facility in New York City is currently seeking a new Medical Secretary to join their Vascular Lab team in Brooklyn.


The Medical Secretary will:• Greet patients and visitors in a courteous and timely manner and informs appropriate personnel of their arrival• Participate in teams, to improve patient experience, operational processes and patient outcomes• Answer ...

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