Office Coordinator Job Description

Use this Office Coordinator job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Office Coordinator

Office Coordinator responsibilities

  • Following office workflow procedures to ensure maximum efficiency
  • Maintaining files and records with effective filing systems
  • Supporting other teams with various administrative tasks

Office Coordinator Job Description Template

Job Brief

We are looking for a skilled Office Coordinator to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities.

An excellent office coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed.

The goal is to ensure that office operations are efficient and add maximum value to the organization.

Responsibilities

  • Follow office workflow procedures to ensure maximum efficiency
  • Maintain files and records with effective filing systems
  • Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
  • Greet and assist visitors when they arrive at the office
  • Monitor office expenditures and handle all office contracts (rent, service etc.)
  • Perform basic bookkeeping activities and update the accounting system
  • Deal with customer complaints or issues
  • Monitor office supplies inventory and place orders
  • Assist in vendor relationship management

Requirements

  • Proven experience as office coordinator or in a similar role
  • Experience in customer service will be a plus
  • Knowledge of basic bookkeeping principles and office management systems and procedures
  • Outstanding knowledge of MS Office, “back-office” and accounting software
  • Working knowledge of office equipment (e.g. optical scanner)
  • Excellent communication and interpersonal skills
  • Organized with the ability to prioritize and multi-task
  • Reliable with patience and professionalism
  • Associate’s/College degree; BSc/Ba in business administration or relevant field is a plus

Office Coordinator Job Description Examples

Office Coordinator • Northeast Spray Insulation

Northeast Spray Insulation, a part of the Installed Building Products (IBP) family of companies. We specialize in all areas of insulation, spray foam, cellulose fiberglass and rockwool in both residential and commercial projects. We take pride in our commitment to excellent customer service, quality work, dependability and strong customer base. The pride we take in our work is because of our ha...

Read more
Office Coordinator - in Kalamazoo, MI • EDWARD ROSE & SONS

If you have an outgoing, friendly personality with dynamic organizational and customer service skills, then we have an excellent opportunity for YOU!

Concord Place Apartments is currently seeking an Office Coordinator who takes pride in his/her accomplishments and has strong sales and marketing skills, excellent written and verbal communication skills, and the drive to see tasks through to the...

Read more
Office Coordinator • Lat Purser & Associates

Lat Purser & Associates, Inc. is a commercial real estate company, operating for more than 60 years, in all aspects of the industry, including retail, office, multi-family and mixed-use development, tenant leasing, property management and brokerage services. We enrich lives through thoughtful real estate solutions and always stand for our Core Values: Do the Right Thing, Care, We are a Team, Be...

Read more
Receptionist and Office Coordinator • Alera Group

JA Counter, an Alera Group Company is seeking a Receptionist and Office Coordinator to join their team.

Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact...

Join a team where each employee is empowered to listen generously, speak straight, collaborate, and build each other up through mutual accountability and shared succes...

Read more