Project Coordinator Job Description Template

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Project Coordinator Job Description Template

What is a Project Coordinator?

Project coordinators are responsible for organizing project activities, maintaining project schedules, communicating with stakeholders, and ensuring project documentation is up to date. They play a crucial role in keeping projects on track and within budget.

A bachelor's degree in business administration, project management, or a related field is typically required. Strong organizational and communication skills are essential for this role.

Project Coordinator Job Description Template

Job Brief

We are looking for a responsible Project Coordinator to administer and organize all types of projects, from simple activities to more complex plans.

Project Coordinator responsibilities include working closely with our Project Manager to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.

Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards.


  • Coordinate project management activities, resources, equipment and information
  • Break projects into doable actions and set timeframes
  • Liaise with clients to identify and define requirements, scope and objectives
  • Assign tasks to internal teams and assist with schedule management
  • Make sure that clients’ needs are met as projects evolve
  • Help prepare budgets
  • Analyze risks and opportunities
  • Oversee project procurement management
  • Monitor project progress and handle any issues that arise
  • Act as the point of contact and communicate project status to all participants
  • Work with the Project Manager to eliminate blockers
  • Use tools to monitor working hours, plans and expenditures
  • Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
  • Create and maintain comprehensive project documentation, plans and reports
  • Ensure standards and requirements are met through conducting quality assurance tests


  • Proven work experience as a Project Coordinator or similar role
  • Experience in project management, from conception to delivery
  • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
  • Solid organizational skills, including multitasking and time-management
  • Strong client-facing and teamwork skills
  • Familiarity with risk management and quality assurance control
  • Strong working knowledge of Microsoft Project and Microsoft Planner
  • Hands-on experience with project management tools (e.g. Basecamp or Trello)
  • BSc in Business Administration or related field
  • PMP / PRINCE2 certification is a plus

What does Project Coordinator do?

A Project Coordinator is responsible for supporting and coordinating various aspects of project management activities. On a day-to-day basis, a Project Coordinator typically performs the following tasks:

  1. Planning and organizing: They help create project plans, define project objectives, determine resource requirements, and establish timelines.

  2. Communication and collaboration: They facilitate effective communication and collaboration between project team members, stakeholders, and clients. This includes scheduling meetings, taking meeting minutes, and ensuring everyone is informed about project updates.

  3. Document management: They organize and maintain project documentation, such as project plans, meeting minutes, reports, and budgets. They may also assist with preparing project reports and presentations.

  4. Supporting project execution: They assist in monitoring project progress, tracking milestones, and coordinating tasks across different team members or departments. This may involve creating and updating project schedules and status reports.

  5. Risk management: They help identify and analyze risks that may impact project delivery. They work with the project team to develop risk mitigation strategies and establish contingency plans.

  6. Quality control: They participate in quality control activities, ensuring project deliverables meet the required standards and specifications.

  7. Issue resolution: They assist in identifying and resolving project issues or conflicts. This may involve coordinating with different stakeholders to find appropriate solutions.

  8. Administrative support: They provide administrative assistance to project managers, such as preparing meeting agendas, managing calendars, and coordinating travel arrangements.

  9. Stakeholder management: They establish and maintain positive relationships with project stakeholders, including clients, vendors, and team members. They may coordinate with external parties to ensure project requirements are met.

  10. Continuous improvement: They contribute to the continuous improvement of project management processes and practices by providing feedback, suggesting improvements, and sharing lessons learned.

Overall, a Project Coordinator plays a crucial role in keeping projects on track, ensuring effective communication, and supporting project teams to achieve project goals.

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