Project Coordinator Job Description

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Project Coordinator

Project Coordinator responsibilities

  • Coordinating project schedules, resources, equipment and information
  • Liaising with clients to identify and define project requirements, scope and objectives
  • Ensuring that clients’ needs are met as the project evolves

Project Coordinator Job Description Template

Job Brief

We are looking for a responsible Project Coordinator to administer and organize all types of projects, from simple activities to more complex plans.

Project Coordinator responsibilities include working closely with our Project Manager to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.

Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards.


  • Coordinate project management activities, resources, equipment and information
  • Break projects into doable actions and set timeframes
  • Liaise with clients to identify and define requirements, scope and objectives
  • Assign tasks to internal teams and assist with schedule management
  • Make sure that clients’ needs are met as projects evolve
  • Help prepare budgets
  • Analyze risks and opportunities
  • Oversee project procurement management
  • Monitor project progress and handle any issues that arise
  • Act as the point of contact and communicate project status to all participants
  • Work with the Project Manager to eliminate blockers
  • Use tools to monitor working hours, plans and expenditures
  • Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
  • Create and maintain comprehensive project documentation, plans and reports
  • Ensure standards and requirements are met through conducting quality assurance tests


  • Proven work experience as a Project Coordinator or similar role
  • Experience in project management, from conception to delivery
  • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
  • Solid organizational skills, including multitasking and time-management
  • Strong client-facing and teamwork skills
  • Familiarity with risk management and quality assurance control
  • Strong working knowledge of Microsoft Project and Microsoft Planner
  • Hands-on experience with project management tools (e.g. Basecamp or Trello)
  • BSc in Business Administration or related field
  • PMP / PRINCE2 certification is a plus

Project Coordinator Job Description Examples

Sustainability Project Coordinator • Ampact

Position Summary 

Join the global fight for a healthy climate by making a difference in local communities. Sustainability Project Coordinators help connect community members with the knowledge and resources needed to promote sustainability. ...

As a Sustainability Project Coordinator, you’ll support sustainability projects, encourage local environmental action and provide education to help ho...

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Project Coordinator • Apex Systems

Job#: 1279367

Job Description...

Apex Systems is seeking a Project Coordinator to join our client in the Wichita, KS area. This is starting as a one year contract, but will be converted into a permanent role pending performance.

For immediate consideation, please email a copy of your resume to Jenny DeMaria at [email protected] and reference Job ID #1279367.


The Project Coo...

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Project ENHANCE Research Project Coordinator • University of Kansas

• 30% Data management, including developing and maintaining databases to facilitate effective program evaluation processes and support annual tracking and reporting requirements funding sources. Maintain knowledge of IRB requirements and collaborate with KU IRB office to adhere to project protocols.• 30% Leading Ci3T professional learning and coaching activities with district partners at Ci3T....

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Project Coordinator • Comcentric Inc.



Responsibilities• Participate as member of an Agile development team.• Develop efficiencies to support project management using Power Apps and Power Platform.• Develop data source connections from multiple platforms to Managed Services’ onboarding Dataverse inventory and transaction tables.• Ensures each project is high quality and meets the measures of success.• Uti...

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