Project Administrator Job Description

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Project Administrator

Project Administrator responsibilities

  • Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)
  • Breaking projects into doable tasks and setting timeframes
  • Creating and updating workflows

Project Administrator Job Description Template

Job Brief

We are looking for a Project Administrator to coordinate project activities, including simple tasks and larger plans. You will manage schedules, arrange assignments and communicate progress to all team members.

Project Administrator responsibilities include preparing action plans, analyzing risks and opportunities and gathering necessary resources. For this role, you will work with a team of Project Managers and Project Coordinators, so good communication and collaboration skills are essential.

Ultimately, you will ensure our projects meet quality standards and are completed on time and within budget.


  • Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
  • Break projects into doable tasks and set timeframes and goals
  • Create and update workflows
  • Conduct risk analyses
  • Prepare and provide documentation to internal teams and key stakeholders
  • Order resources, like equipment and software
  • Retrieve necessary information (e.g. user/client requirements and relevant case studies)
  • Track expenses and predict future costs
  • Monitor project progress and address potential issues
  • Coordinate quality controls to ensure deliverables meet requirements
  • Measure and report on project performance
  • Act as the point of contact for all participants


  • Work experience as a Project Administrator, Project Coordinator or similar role
  • Hands-on experience with flowcharts, technical documentation and schedules
  • Knowledge of project management software (e.g. Trello or Microsoft Project)
  • Solid organization and time-management skills
  • Team spirit
  • BSc in Business Administration or related field
  • PMP / PRINCE2 certification is a plus

Project Administrator Job Description Examples

Experienced Project Administrator looking for a Junior • Upwork

I'm an experienced project administrator with TOO MUCH on my plate. I have daily, monthly and project-term tasks requiring various due dates and timelines. I have many data entry tasks that I could use a hand with. Attention to detail and accuracy is key. I will provide the handwritten data and templates to work with.

Confidentiality is a must. Will provide data and templates upon finding the....

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Project Administrator • Airswift North America

Airswift is seeking a Project Administrator to work for our key clients in a remote position for a contract basis.

Project Administrator will be responsible for creating Purchase Requisitions, performing Purchase Receipts, and verifying Invoice Receipts from vendors against Purchase Orders and Contracts in support of the Project Managers...The successful candidate for this position will be ab...

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Project Coordinator - 100% Remote • Dice

Dice is the leading career destination for tech experts at every stage of their careers. Our client, cyberThink, Inc., is seeking the following. Apply via Dice today!

2 years of experience in project management and training design/development highly preferred• Financial Services and Risk Management experience preferred• Strong client focus with the ability to establish trust and build positi...

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Project Admin • Computer Task Group

CTG is seeking to fill a Project Admin opening for our premiere client in Bentonville, Arkansas.

Location: Bentonville, AR...

Duration: 6 months

Shift: Overnight 2nd & 3rd


Project Admin are responsible for leading all team members, distributing work load/checklists, verifying project activities are complete or backed out properly via checklists and excel files, escalating issu...

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