Use this Executive Assistant job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
As an Executive Assistant, your responsibilities may vary depending on the industry and organization you work for. However, here are some common tasks that you may typically perform on a day-to-day basis:
Calendar management: Managing and organizing the executive's schedule. This includes scheduling and coordinating appointments, meetings, and events, and ensuring that the executive is aware of upcoming commitments.
Correspondence and communication: Drafting and responding to emails, memos, and other forms of communication on behalf of the executive. This may also involve screening and prioritizing incoming calls and messages.
Travel arrangements: Making travel arrangements for the executive, including booking flights, accommodations, and transportation. This may also involve preparing detailed itineraries and managing any changes or cancellations.
Meeting coordination: Assisting in the preparation and organization of meetings, including scheduling, gathering necessary materials, booking meeting rooms, and coordinating with participants.
Document preparation: Drafting, formatting, and proofreading documents such as reports, presentations, and memos. This may also involve conducting research and compiling information for various projects.
Record-keeping: Maintaining and organizing records, files, and documents, both in physical and electronic formats. This includes ensuring that important information is easily accessible and up-to-date.
Project coordination: Assisting the executive in managing and overseeing various projects. This may involve tracking project progress, coordinating team activities, and preparing progress reports.
Liaison responsibilities: Acting as a liaison between the executive and other staff members, clients, or external stakeholders. This includes relaying messages, coordinating meetings, and ensuring effective communication between parties.
Office management: Assisting with general office management tasks, such as ordering supplies, managing budgets, and coordinating with other administrative staff.
Confidentiality: Maintaining the confidentiality of sensitive information and exercising discretion in all aspects of your work.
It is important to note that an Executive Assistant's day-to-day responsibilities may change and adapt depending on the specific needs and priorities of the executive and the organization they work for.
In the time it takes you to read this job ad, around 100 new Linkers will have signed up to Linktree. Since 2020, Linktree has 🚀 from 4M to 30M+ accounts, scaling from 20 to over 200 team members, and bringing a marketplace, new brand, and iOS and Android apps to Linkers along the way.
To learn more about how we work (and get the 101 on our $7K AUD flexible benefits package), keep... reading....
Hybrid Work Schedule - 3 days on-site per week
COVID Vaccination required...
Desired Skills and Experience *• Bachelor's degree or equivalent preferred• 5+ years of relevant experience in a senior/executive-level support in an EA role• Excellent knowledge of Microsoft Office package (Excel, Word, PowerPoint, Outlook, MS Teams)• Advanced analytical inclination, specifically related to budg...
We are looking for the right candidate to serve as our first full time Executive Administrator hire, reporting to the CEO. This is a senior-level EA position, and this person will be expected to provide sophisticated administrative and operational support to the CEO, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. We are... l...
SEEKING AN POSITIVE, ORGANIZED EXECUTIVE ASSISTANT TO SUPPORT A GROUP OF EXECUTIVES (4 TO 6) ON A VARIETY OF TASKS AS WELL AS BEING THE POINT PERSON IN TRAVEL ARRANGEMENTS FOR THE COMPANY. THIS IS AN ONSITE POSITION IN MILWAUKIE OREGON...
THIS PERSON SHOULD BE EXTREMELY DETAILED, HAVE THE ABILITY TO MULTI-TASK, LEARN WHAT AREAS NEED TO BE FOCUSED ON BEFORE THE NEXT ONE AND ENJ...