Executive Assistant Job Description

Use this Executive Assistant job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Executive Assistant

Executive Assistant responsibilities

  • Acting as the point of contact among executives, employees, clients and other external partners
  • Managing information flow in a timely and accurate manner
  • Managing executives’ calendars and set up meetings

Executive Assistant Job Description Template

Job Brief

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives’ calendars and set up meetings
  • Make travel and accommodation arrangements
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Oversee the performance of other clerical staff
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system

Requirements

  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • High School degree
  • PA diploma or certification is a plus

Executive Assistant Job Description Examples

Executive Assistant • Confidential

Executive Assistant to C-Suite - Marketing and Advertising Firm - On-site in Santa Monica - Up to $110K

A leading marketing firm is looking for a strong right-hand to one of their C-Suite executives. The company has an incredible culture and always takes care of their people. The idea candidate will be looking for an opportunity to build a career and plant roots within a great team...

The rig...

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Executive Assistant, Music Business & Legal Affairs • CBS Studios

CBS Studios is one of the industry’s leading suppliers of programming with more than 70 series currently in production across broadcast and cable networks, streaming services and other emerging platforms.

The Studio’s expansive portfolio spans a diverse slate of commercially successful and critically acclaimed scripted programming, genre-defining franchises including the ever-growing “St...

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Executive Assistant/Corporate Accountant • SOULBRAIN CA

SOULBRAIN CA is looking for an talented individual to join our team as Executive Assistant/Corporate Accountant.

Executive Assistant Key Responsibility...

Excellent written and verbal communication skills that demonstrate the ability to communicate effectively with employees at all levels within the organization and customer base.

Provide general administrative support in a professional, con...

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Executive Assistant • TNN manufacturing

Searching for a candidate :Dedicate to achieve company target - have ability to communicate with customer - work well as a team member .Two years college in business or technical engineering major is a plus...Well English speaking, able to clearly explain any issue if occur.-require computer skill in Microsoft excel, word ,project planning etcSalary range $45 to $65k$5% sign in bonus afte...

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