Office Clerk Job Description Template

Use this Office Clerk job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Office Clerk Job Description Template

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Job Brief

We are looking for a competent Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping.

An effective office clerk has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.

Responsibilities

  • Maintain files and records so they remain updated and easily accessible
  • Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
  • Answer the phone to take messages or redirect calls to appropriate colleagues
  • Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
  • Undertake basic bookkeeping tasks and issue invoices, checks etc.
  • Take minutes of meetings and dictations
  • Assist in office management and organization procedures
  • Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
  • Assist in making travel arrangements and booking venues for conferences and events
  • Perform other office duties as assigned

Requirements

  • Proven experience as office clerk or other clerical position
  • Familiarity with office procedures and basic accounting principles
  • Working knowledge of office devices and processes
  • A fast typist with knowledge in stenography and taking dictations
  • Very good knowledge of MS Office
  • Excellent communication skills
  • Very good organizational and multi-tasking abilities
  • High school diploma

What does Office Clerk do?

On a day-to-day basis, an office clerk performs various administrative tasks to ensure the smooth functioning of the office. Some common responsibilities may include:

  1. Answering and directing phone calls, taking messages, and responding to inquiries.
  2. Greeting and assisting visitors, clients, or employees who come to the office.
  3. Managing and organizing the office's filing systems, documents, and records.
  4. Sorting and distributing incoming mail and preparing outgoing mail or packages.
  5. Scheduling and coordinating appointments, meetings, and conferences.
  6. Assisting with the preparation, editing, and formatting of correspondence, reports, or presentations.
  7. Ordering and maintaining office supplies and equipment inventory.
  8. Updating and maintaining databases, spreadsheets, and other office software.
  9. Assisting in basic bookkeeping tasks such as processing invoices, reimbursements, or expense reports.
  10. Collaborating with other team members or departments on various projects or tasks as needed.

The specific tasks may vary depending on the organization and the size of the office, but the overall goal is to provide administrative support and help keep the office running efficiently.

Office Clerk Job Description Examples

General Office Clerk• Robert Half

Ref ID: 02690-0012550342

Classification: General Office Clerk...

Compensation: $17.00 to $18.00 hourly

You'll be excited to hear about the General Office Clerk opportunity Robert Half is filling, if you are a highly motivated self-starter. This essential role is for a candidate who loves organization, order, and people and is available for short-term contract / temporary employment in the Br...

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Office Clerk• Randstad US

office clerk.+ kansas city , missouri+ posted today...• job details*summary+ $20 - $22 per hour+ temp to perm+ high school+ category production occupations+ referenceAB_4149274job detailsWe are hiring an Office Clerk who brings to the table experience in the manufacturing and distribution industry. The ideal candidate for the role will be a quick study and possess MS Word and Excel...

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Office Clerk• Randstad USA

We are hiring an Office Clerk who brings to the table experience in the manufacturing and distribution industry. The ideal candidate for the role will be a quick study and possess MS Word and Excel Skills. Why Consider? Leadership has a very hands off approach and wants self-starters who do not require a ton of oversight. She is flexible, understanding and supports her team. Very sociable and.....

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Office Clerk - Mcpherson, Ks• Go McPherson

OFFICE CLERK - McPHERSON COUNTY TREASURER’S DEPARTMENT

The McPherson County Treasurer’s Department is accepting applications for...

A Full-time Office Clerk. Preferred skills include previous office experience;

computer knowledge, specifically in Word and Excel; record and bookkeeping;

typing; and ability to work with the general public. Knowledge of tax process

helpful. Apply online @ www...

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