Office Clerk Job Description

Use this Office Clerk job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Office Clerk

Office Clerk responsibilities

  • Maintaining files and records so they remain updated and easily accessible
  • Sorting and distributing incoming mail and prepare outgoing mail
  • Answering the phone to take messages or redirecting calls to appropriate colleagues

Office Clerk Job Description Template

Job Brief

We are looking for a competent Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping.

An effective office clerk has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.


  • Maintain files and records so they remain updated and easily accessible
  • Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
  • Answer the phone to take messages or redirect calls to appropriate colleagues
  • Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
  • Undertake basic bookkeeping tasks and issue invoices, checks etc.
  • Take minutes of meetings and dictations
  • Assist in office management and organization procedures
  • Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
  • Assist in making travel arrangements and booking venues for conferences and events
  • Perform other office duties as assigned


  • Proven experience as office clerk or other clerical position
  • Familiarity with office procedures and basic accounting principles
  • Working knowledge of office devices and processes
  • A fast typist with knowledge in stenography and taking dictations
  • Very good knowledge of MS Office
  • Excellent communication skills
  • Very good organizational and multi-tasking abilities
  • High school diploma

Office Clerk Job Description Examples

Office Clerk - Part-Time • Independence School District

Position Type:Secretarial/Clerical/Office ClerkDate Posted:6/20/2022Location:570-Santa Fe Trail ElementaryDate Available:22-23 school year10-month - 6 hours per day Qualifications:Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred Experience as a receptionist or secretary prefer...

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Central Office Clerk • Stjohn

Central Office Clerk

Minimum Qualifications: Must possess High school diploma or equivalent, GED/HiSet; Successful completion of the district-administered skills test; Skills in the operation of a computer and current word processing software; Knowledge of business English, grammar, punctuation, and basic mathematical functions; Ability to edit correspondence and provide error-free copies...


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Front Office Clerk • NDX

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Join National Dentex - a leading healthcare organization specializing in the dental industry. Currently, we have 60+ labs throughout the country. Our team is growing, NDX Green Dental Lab, Heber Springs, AR is looking for an Office Clerk. The Office Clerk is to provide exceptional customer service to our customers while answering and......

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Office Clerk • Bentonville Schools

Position Type: Office Assistants/Office Assistant - Bldg RegistrarDate Posted: 3/31/2022Location: Cooper ElementaryDate Available: 07/13/20222022-2023 School Year Job Description: Bldg. Registrar Salary Schedule: Office Assistant Overtime Exempt: No Days: 215 Days; 8 hours per day Department: School Office Reports To: Principal Location: Schools GENERAL DESCRIPTION OF POSITION Responsible for.....

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