Office Assistant Job Description

Use this Office Assistant job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Office Assistant

Office Assistant responsibilities

  • Organizing the office and assisting associates to optimize processes
  • Sorting and distributing communications in a timely manner
  • Using "back-office" computer systems (ERP software)

Office Assistant Job Description Template

Job Brief

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.


  • Organize office and assist associates in ways that optimize procedures
  • Sort and distribute communications in a timely manner
  • Create and update records ensuring accuracy and validity of information
  • Schedule and plan meetings and appointments
  • Monitor level of supplies and handle shortages
  • Resolve office-related malfunctions and respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Maintain trusting relationships with suppliers, customers and colleagues
  • Perform receptionist duties when needed


  • Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
  • Knowledge of “back-office” computer systems (ERP software)
  • Working knowledge of office equipment
  • Thorough understanding of office management procedures
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • Proficiency in MS Office

Office Assistant Job Description Examples

Front Desk Receptionist/Administrative Assistant • Best Choice Home Health Care Agency

Best Choice Home Health Care is an equal opportunity employer based in Kansas City, Kansas providing staffing for home health care clients in Wyandotte, Leavenworth and Johnson counties. We are looking for a Receptionist/Office Assistant to manage our front desk on a daily basis and to perform a variety of clerical tasks related to home health care staffing and worker/client coordination.

We a...

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Office Assistant/Receptionist • Meridian Tax & Accounting, LLC



This is mid-level clerical and keyboard support work of moderate difficulty and complexity involving a variety of tasks requiring independent work decisions within established policies and timeframes.

This description may not include all of the duties, knowledge, skills, or abilities associated with this classification.


Serves as rece...

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Administrative Assistant • Ageatia Global Solutions



High school diploma. Ability to type a minimum of 45 wpm accurately. Computer skills to include: MS Office applications. Ability to work independently. Good organizational skills with attention to detail. Ability to handle multiple tasks and prioritize workload accordingly. Interpersonal skills to effectively communicate with both internal and external customers. P...

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Administrative Assistant • The University of Kansas

Job Description40% Office Administrative Support• Greet visitors (both Military and non-military) and ensure a welcoming customer service oriented atmosphere, answer main departmental phone and forward calls to appropriate staff, pick up and deliver campus and US mail.• Prepare PMS office correspondence to include PMS E-mail correspondence as a delegate and manage PMS and departmental... cale...

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