Office Assistant Job Description Template

Use this Office Assistant job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Office Assistant Job Description Template

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Job Brief

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.

Responsibilities

  • Organize office and assist associates in ways that optimize procedures
  • Sort and distribute communications in a timely manner
  • Create and update records ensuring accuracy and validity of information
  • Schedule and plan meetings and appointments
  • Monitor level of supplies and handle shortages
  • Resolve office-related malfunctions and respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Maintain trusting relationships with suppliers, customers and colleagues
  • Perform receptionist duties when needed

Requirements

  • Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
  • Knowledge of “back-office” computer systems (ERP software)
  • Working knowledge of office equipment
  • Thorough understanding of office management procedures
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • Proficiency in MS Office

What does Office Assistant do?

An Office Assistant typically performs a variety of administrative tasks in an office setting. On a day-to-day basis, their responsibilities may include:

  1. Answering and directing phone calls, taking messages, and managing emails.
  2. Greeting and assisting visitors, clients, or employees.
  3. Managing calendars, scheduling appointments, and coordinating meetings.
  4. Organizing and maintaining physical and electronic files and documents.
  5. Handling incoming and outgoing mail and packages.
  6. Creating and editing documents, reports, and presentations.
  7. Conducting research and gathering information as requested.
  8. Assisting with the preparation and distribution of memos, letters, and other correspondence.
  9. Updating and maintaining office supplies and equipment inventory.
  10. Assisting with event planning and coordination, such as arranging travel and accommodations.
  11. Supporting HR functions, such as maintaining employee records and processing paperwork.
  12. Collaborating with other team members to ensure efficient office operations.

The specific tasks and responsibilities may vary depending on the organization and the needs of the office.

Office Assistant Job Description Examples

Administrative Assistant - Auburn Hills, Mi• Plante Moran

• Location: United States, Michigan, Auburn Hills

Make your mark. Our internal firm services focus on the firm’s critical business needs. From administrative opportunities to marketing and everything in between, our integrated solution approach is designed to help enable and manage growth, leverage resources, and optimize firm operations. At Plante Moran, we have the privilege of serving clien...

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Office Assistant I Or Ii• City Utilities of Springfield

Office Assistant I or II - ( 22000355 )

Description...

Office Assistant I or II

Purpose Of Position

Under the direction of the Vice President – Chief Economic Development Officer, performs routine administrative functions for Economic Development and SpringNet. In addition, provides support and administrative functions for two other Vice Presidents and their respective areas; VP – Chief Cus...

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Office Assistant• SSM Health

It's more than a career, it's a calling.OK-SSM Health St. Anthony Healthplex Oklahoma City 13401Worker Type...RegularJob Summary:Supports clinic, department or program in an administrative capacity.Job Responsibilities and Requirements:PRIMARY RESPONSIBILITIES- Performs duties under supervision and within well established guidelines.- Greets patients or visitors, answers/screens/routes...

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Office Assistant• JC R.E.

We're looking for a professional, friendly administrative assistant. Your primary job will be to serve as the first point of contact with all clients, providing excellent customer service. Additional administrative duties include increasing productivity by creating and following office protocols, scheduling important appointments and/or travel arrangements, purchasing office supplies as needed,...

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