Office Administrator Job Description

Use this Office Administrator job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Office Administrator

Office Administrator responsibilities

  • Coordinating office activities and operations to secure efficiency and compliance to company policies
  • Supervising administrative staff and dividing responsibilities to ensure performance
  • Keep stock of office supplies and place orders when necessary

Office Administrator Job Description Template

Job Brief

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.


  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Supervise administrative staff and divide responsibilities to ensure performance
  • Manage agendas/travel arrangements/appointments etc. for the upper management
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Assist colleagues whenever necessary


  • Proven experience as an office administrator, office assistant or relevant role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • Qualifications in secretarial studies will be an advantage
  • High school diploma; BSc/BA in office administration or relevant field is preferred

Office Administrator Job Description Examples

Office Administrator • ADI Construction

Office Administrator

ADI is proud to say that we are listed in the Top 25 General Contractors and one of the Best Places to Work by the Washington Business Journal. The commitment to our projects combined with our guarantee for premium quality has created life-long relationships with our clients and employees...

The Role:

ADI is seeking an Office Administrator that oversees the operations ...

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Office Administrator • ADE Heating and Cooling Inc

Fast paced HVAC office seeking full-time Administrative Assistant. The applicant must have excellent verbal and written communication skills, strong ability to multitask and be very detail oriented. QuickBooks and Microsoft Office experience is a must. Knowledge and experience in HVAC is preferred but not required.

Additionally, but not limited to, the position requires...

  • Answering phones ...
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Office Administrator • Frontier Precision, Inc.

Be familiar with Frontier Precision's product portfolio in order to identify sales opportunitiesPerform point of sale transactions and be able to assist customers in finding items that meet their needsDirect issues, support needs, and sales leads to relevant person...Assist sales with prepping new equipmentAssist sales with rental check out/check inFacilitate training class requirements in...

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Office Administrator • MAKS Engineers, PC.

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Responsibilities...• Manage the reception area and staff to ensure effective communication both internally and externally• Provi...

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