Job Descriptions »
Administrative Job Descriptions »

Office Administrator Job Description

Use this Office Administrator job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Office Administrator

Office Administrator responsibilities

  • Coordinating office activities and operations to secure efficiency and compliance to company policies
  • Supervising administrative staff and dividing responsibilities to ensure performance
  • Keep stock of office supplies and place orders when necessary

Office Administrator Job Description Template

Copy

Job Brief

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Responsibilities

  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Supervise administrative staff and divide responsibilities to ensure performance
  • Manage agendas/travel arrangements/appointments etc. for the upper management
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Assist colleagues whenever necessary

Requirements

  • Proven experience as an office administrator, office assistant or relevant role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • Qualifications in secretarial studies will be an advantage
  • High school diploma; BSc/BA in office administration or relevant field is preferred

Jobs similar to Office Administrator

Office Administrator Job Description Examples

Office Administrator • Vaco Staffing

Vaco Denver is seeking an experienced Office Administrator to assist our valued client in Denver with office management, business team support, and legal support! This will be a 3+ month contract position allowing for hybrid-remote flexibility.Please review the job description below and apply with an updated resume...More details will be provided to qualified candidates.Summary of responsib...

Read more
Office Administrator • USPRO

Title:Office Administrator Location:Philadelphia, PA Part Time 20 hours a week, HYBRID 80% at home and 20% on-site. Potential for additional weekly hours.

Duration: 6months Job Description: Fully experienced office administrator with advanced skill set and initiative works within the Enterprise Administration team to ensure operational excellence with minimal supervision Responsibilities of th...

Read more
OFFICE ADMINISTRATOR • Spherion

Spherion Jacksonville is looking for an Office Administrator for their client near San Pablo and JTB. This person greets clients and subcontractors,.

Responsibilities...• Manage the reception area to ensure effective and professional internal and external telephone, in-person, and mail communications.• Receive and distribute mail and deliveries.• Manage catering requests, space reservations...

Read more
Office Administrator • LHH

LHH is partnering with an established law firm seeking a remote Office Administrator. This role will manage a team of up to 30 staff.• This is not a paralegal role but a true Office Administrator role...Areas of focus:

Leadership:• Responsible for the supervision, leadership and direction of all remote Attorney Specialists.• Responsible for communicating corporate initiatives and balancin...

Read more

More Administrative Job Descriptions