Receiving Clerk Job Description Template

A receiving clerk is responsible for receiving and inspecting incoming shipments, verifying the contents against the purchase orders or invoices, and ensuring that items are stored in the appropriate locations. On a day to day basis, a receiving clerk typically performs the following tasks:

1. Receiving shipments: Receive incoming shipments from suppliers or other departments in the organization. This involves physically handling and inspecting the goods.

2. Inspecting and verifying: Check the received items against purchase orders, invoices, or packing lists to ensure accuracy and quality. Verify the quantity, condition, and specifications of the items received.

3. Documenting and recording: Create and maintain records of all incoming shipments, including item descriptions, quantities, and any discrepancies or damages noted during inspection. This information is often entered into a computer or manual log.

4. Handling paperwork: Process and manage paperwork related to the received items, such as updating inventory records, filing documents, and forwarding any relevant information to the appropriate departments.

5. Coordinating with other departments: Collaborate with other departments, such as purchasing or accounting, to resolve any issues or discrepancies related to received shipments.

6. Organizing and storing: Ensure that received items are stored in the appropriate locations, following established procedures and guidelines. This may involve labeling, categorizing, and organizing items to facilitate easy retrieval.

7. Assisting with inventory management: Assist with inventory counts, stock checks, and cycle counts to maintain accurate inventory records. This may include physically counting and reconciling inventory.

8. Communicating and reporting: Communicate with suppliers, transport companies, or internal departments on delivery schedules, discrepancies, or any other relevant issues. Prepare reports or summaries of received items as required.

9. Maintaining a clean and organized work area: Keep the receiving area and storage areas clean, organized, and free from safety hazards. Ensure that equipment, such as forklifts or pallet jacks, are properly maintained and used safely.

Overall, a receiving clerk plays a crucial role in the organization's supply chain management by ensuring the accurate receipt, inspection, storage, and documentation of incoming goods.