Chief Administrative Officer Job Description Template

Job Brief

We are looking for an experienced Chief Administrative Officer (CAO) to manage daily administrative operations. You will be a part of the top executive team reporting directly to the CEO and your work will be a critical factor in our overall performance.

If you know how to keep things in order and add a strategic vision to everyday activities, we want to meet you. If you’re also highly efficient and a natural leader, then you’re our ideal candidate.

The goal is to ensure the smooth running of business according to established policies and vision.

Responsibilities

• Provide input in business and strategic planning
• Set goals for departments and individual managers
• Collaborate with colleagues to implement policies and develop improvements
• Organize and coordinate inter- and intradepartmental operations
• Oversee resource allocation and budgeting
• Provide guidance to subordinate staff and evaluate performance
• Resolve issues that may arise in a timely manner
• Assume responsibility for timely reporting to senior management or regulatory agencies
• Assist in other tasks (e.g. fundraising) as assigned

Requirements

• Proven experience as an administrative officer
• Experience in operations management
• Solid understanding of business functions (HR, finance etc.)
• Knowledge of fiscal planning, budgeting and reporting
• Knowledge of relevant laws and regulations (e.g. SEC)
• Proficient in MS Office and databases
• Outstanding communication and interpersonal skills
• Ability in decision-making and problem-solving
• Excellent organizational and leaderships skills
• BSc/BA in business administration or relevant field; MSc/MA is a definite plus