Office Manager Job Description

Use this Office Manager job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Office Manager

Office Manager responsibilities

  • Scheduling meetings and appointments within the office
  • Organizing the office layout and ordering stationery and equipment
  • Maintaining the office condition and arranging necessary repairs

Office Manager Job Description Template

Job Brief

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Responsibilities

  • Serve as the point person for office manager duties including:
    • Maintenance
    • Mailing
    • Supplies
    • Equipment
    • Bills
    • Errands
    • Shopping
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Office Manager Job Description Examples

Office Manager • dentsu international

Company Description

Dentsu is a modern marketing solutions company. Our mission is to help clients navigate, progress and thrive in a world of change. Businesses rely on our integrated network of agencies and specialized practices to champion meaningful progress through creative, media, commerce, data and technology. Part of Dentsu Group, our global network comprises 66,000 diverse people in 1...

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Office Manager • Chester Yokoyama DDS

Our office is looking for a talented Office Manager with a background in office management to join our team. The successful candidate will be responsible for ensuring the day-to-day operations of our company's clerical and administrative functions. This includes scheduling, answering phones, coordinating work flow, as well as processing invoices and payments. The ideal candidate has worked in a...

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Office Manager • RCD Dance Floors

This position requires basic computer skills, know both Spanish and English, needs to be organized with paper work, and professional communication skills via email and phone. You will be responding to emails, organizing paperwork, processing payments, and communicating with customers (mostly event planners). You will be creating estimates and invoices using the QuickBooks program.

Job Type... ...

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Office Manager • Randstad USA

Fast growing Engineering company seeking an Office Manager/HR Coordinator to join their team in Cerritos. They are looking for someone who has at least 5 years of office management and at least 2 years of HR experience. Primary responsibilities include providing administrative support to the HR department, administering a variety of HR tasks and processes. Secondary responsibilities include... ...

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