Office Manager Job Description

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Office Manager

Office Manager responsibilities

  • Scheduling meetings and appointments within the office
  • Organizing the office layout and ordering stationery and equipment
  • Maintaining the office condition and arranging necessary repairs

Office Manager Job Description Template

Job Brief

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Responsibilities

  • Serve as the point person for office manager duties including:
    • Maintenance
    • Mailing
    • Supplies
    • Equipment
    • Bills
    • Errands
    • Shopping
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Office Manager Job Description Examples

Franchised Assistant Front Office Manager • Marriott International

Job Number 22120619Job Category Rooms & Guest Services OperationsLocation Los Angeles Marriott Burbank Airport, 2500 North Hollywood Way, Burbank, California, United States VIEW ON MAP...Schedule Full-TimeLocated Remotely? NRelocation? NPosition Type Management

Additional Information: This hotel is owned and operated by an independent franchisee, Spire Hospitality. The franchisee control...

Read more
Office Manager • Beit Shalom Group

We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors...

Read more
Office Manager • Pathways of California

Welcome to Pathways of California s career website! If you are passionate about helping others and enthusiastic about your future, we want you to join our team!Our company is known for an unwavering commitment to exceptional value and recovery-focused, quality care. We are experts in the field of behavioral health care, providing cutting-edge mental health and substance use community-based... s...

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Franchised Assistant Front Office Manager • Marriott International

Job Number 22120619Job Category Rooms & Guest Services OperationsLocation Los Angeles Marriott Burbank Airport, 2500 North Hollywood Way, Burbank, California, United States VIEW ON MAP...Schedule Full-TimeLocated Remotely? NRelocation? NPosition Type Management

Additional Information: This hotel is owned and operated by an independent franchisee, Spire Hospitality. The franchisee control...

Read more