Executive Secretary Job Description

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Executive Secretary

Executive Secretary responsibilities

  • Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attending meetings and keep minutes
  • Receiving and screening phone calls and redirecting them when appropriate

Executive Secretary Job Description Template

Job Brief

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.


  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned


  • Proven experience as executive secretary or similar administrative role
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in business administration or relative field

Executive Secretary Job Description Examples

Executive Secretary • Lehigh University

The Executive Secretary supports the Vice President/Vice Provost of International affairs (OIA) in diverse administrative duties of considerable function, scope and confidentiality. Responsibilities include managing the daily operations of the office, maintaining a highly complex calendar, arranging detailed domestic and international travel, monitoring finances, organizing events, working in.....

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Secretary • Ho-Chunk, Inc.

All Native Group is looking for a secretary for a current propsal to provide principal secretarial support in an office, sometimes to one individual but in most cases to the entire office or program division. The Secretary maintains a close and highl Secretary

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Human Resources Administrative\Executive Assistant • SonicJobs

Bonaventure Senior Living has an exciting job opening for a Human Resources Administrative\Executive Assistant.

Call 503-566-5715 for more information...

Bonaventure Senior Livingis looking for an organized and motivatedAdministrative or Executive Assistantlooking for a full-time position with a growing company and an exciting team! OurHome Office in Salem, Oregonsupports those providing car...

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Executive Secretary • WorkSquare

Nature of Work:

This is executive secretarial and related clerical work for an Assistant Director or a Deputy Director of a County Department or comparable executive official...

Employees in this class perform a variety of complex secretarial and clerical duties for an Assistant Department Director, Deputy Department Director or comparable executive official.Emphasis of the work is on the pe...

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