Administrative Assistant Job Description

Use this Administrative Assistant job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Administrative Assistant

Administrative Assistant duties and responsibilities

  • Handle administrative requests and queries from senior managers
  • Organizing and scheduling appointments with admin software
  • Planning meetings and taking detailed minutes

Administrative Assistant Job Description Template


Job Brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.


  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers


  • Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Last Updated 09 Jan, 2023

Administrative Assistant Job Description Examples

Principal Administrative Assistant (Procurement & Grants)• City of Boston


Brief Job Description (essential functions of the job...

Under the general supervision of the Deputy Commissioner for Administration and Finance, or his/her designee, the Procurement and Grants Manager is responsible for the procurement functions and grant administration functions of the Boston Fire Department, and performs all duties related to procurement and grant administration a...

Read more
Administrative Assistant• Green Key Resources

Midtown based Investment Bank is seeking an Administrative Assistant to support a team of fifteen. The role will primarily support six senior team members, with additional support to the remaining team members as needed.

Base salary: $75-90k + paid OT and bonus...

Requirements:• Manage heavy executive calendars including scheduling appointments, reservations, and meetings• Coordinate domest...

Read more
Administrative Assistant- Remote U.S.• CVS Health

The ideal candidate will provide administrative support and will assist in ensuring seamless execution of tasks and assignments. This is a fast-paced environment and requires a professional who has initiative and strong judgment; in addition, they should be well-organized, self-directed, efficient, and adaptable with a strong work ethic. The Executive Assistant will be expected to interact prof...

Read more
Remote Administrative Assistant•

Talentify helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.


Hiring Company® Compliance and Investigations, North America’s leading expert insurance claim investigations, compliance and corporate governance company, provides rewarding careers that give you a sense of...

Read more
Find candidate emails
on Linkedin

Gather verified email addresses & phone numbers directly from LinkedIn, reach out, and see when candidates open your emails.

Get Started Free