Administrative Assistant Job Description

Use this Administrative Assistant job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Administrative Assistant

Administrative Assistant responsibilities

  • Handle administrative requests and queries from senior managers
  • Organizing and scheduling appointments with admin software
  • Planning meetings and taking detailed minutes

Administrative Assistant Job Description Template

Job Brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

  • Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Administrative Assistant Job Description Examples

Administrative Assistant/Receptionist • Ober & Littlefield, CPAS, PLLC

Why Work Here?"Small Business Feel with laid back and understanding bosses. Holidays and Weekends off. Steady hours andincome...

Our company is currently seeking:Administrative/Receptionist/Assistant/Bookkeeper to join our team!We are open to all education and experience. We are willing to train for this position.

Our main focus is to find:Someone who fits in to our business family we ha...

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Administrative assistant - Proven experience as an Admin Assistant... • Upwork

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To...

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*REVISED*Administrative Assistant 3, Surgery department, Kirk... • University of Nevada, Las Vegas

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.• Required attachments are listed below on the......

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Executive Administrative Assistant • (Y078) Kyndryl, Inc.

• Plan, organize and manage senior level meetings and events from start to finish, including scheduling, reserving necessary meeting space, ordering catering, planning dinners, developing/managing agenda, providing prep.• Draft and edit communications on the executives' behalf.• Utilize and navigate communication skills with internal/external contacts...• Create comprehensive travel packages...

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