Personal Assistant Job Description Template

Use this Personal Assistant job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Personal Assistant Job Description Template

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Job Brief

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

Responsibilities

  • Act as the point of contact between the manager and internal/external clients
  • Screen and direct phone calls and distribute correspondence
  • Handle requests and queries appropriately
  • Manage diary and schedule meetings and appointments
  • Make travel arrangements
  • Take dictation and minutes
  • Source office supplies
  • Produce reports, presentations and briefs
  • Devise and maintain office filing system

Requirements

  • Proven work experience as a Personal Assistant
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organisational and time management skills
  • Up-to-date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • High School degree
  • PA diploma or certification would be considered an advantage

What does Personal Assistant do?

A personal assistant's responsibilities can vary depending on the employer's needs and preferences. However, here are some common tasks that a personal assistant may handle on a day-to-day basis:

  1. Managing schedules and appointments: A personal assistant often handles the employer’s calendar, scheduling meetings, and arranging appointments.

  2. Answering calls and responding to emails: Personal assistants typically handle incoming calls and emails, screening and responding to them on behalf of their employer.

  3. Organizing and maintaining files: Personal assistants may be responsible for organizing documents, maintaining electronic and physical files, and ensuring their employer has access to the necessary information when needed.

  4. Making travel arrangements: Personal assistants may book flights, hotels, and rental cars for their employer's business or personal travels. They may also be in charge of creating itineraries and organizing relevant travel documents.

  5. Managing correspondence: This can include drafting and editing letters, emails, memos, and other documents as needed.

  6. Conducting research: Personal assistants often research various topics, compile information, and present findings to their employer.

  7. Running errands: Personal assistants may handle various tasks such as picking up dry cleaning, dropping off packages, buying groceries, or managing other personal errands.

  8. Liaising with staff and clients: Personal assistants may serve as a point of contact for staff members, clients, or other individuals who need to reach their employer. They may also help coordinate meetings and communicate important information to relevant parties.

  9. Handling finances and expenses: Personal assistants may help manage their employer's finances, including organizing invoices, tracking expenses, and handling basic bookkeeping tasks.

  10. Providing general support: Personal assistants often provide general administrative support, including office management tasks, maintaining office supplies, and coordinating with other staff members.

It's important to note that the specific tasks and responsibilities of a personal assistant can vary significantly based on the employer's needs and the industry they work in.

Personal Assistant Job Description Examples

Executive Personal Assistant• FOLDS OF HONOR FOUNDATION

Job Details

Level: Experienced...

Job Location: Headquarters - Owasso, OK - Owasso, OK

Position Type: Full Time

Education Level: 4 Year Degree

Salary Range: Undisclosed

Travel Percentage: Up to 25%

Job Category: Administration

Description

Folds of Honor Foundation

TITLE: Executive Personal Assistant FLSA: Exempt

FUNCTION: Administration

REPORTS TO: Executive Administrative Support A...

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Personal Secretary To Director• Zealogics Inc

Role : Personal Secretary to Director

...

Roles and Responsibilities :• Ensure that the executive attends all important meetings• Manage the executive's phone calls• Conduct any research the executive needs• Make travel arrangements on behalf of the executive• Problem solve any issues that the executive requests• Schedule meetings for the executive• Communicate between the executive an...

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Personal Assistant• Bella Skin Institute

PERSONAL ASSISTANT

Busy high profile cosmetic dermatologist is seeking a personal assistant. This position will have varied tasks from keeping personal schedule organized, to scheduling flights, reservations, etc to organizing clothing for photo shoots and appearances to making sure shoes and wardrobe are clean and ready to go. Position will also assist with running errands such as gift... pur...

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Personal Assistant• Upwork

Need a Local Personal Assistant living in Newport Beach, USA.

If you do not not live in this area or near by please do not apply as this is not a remote Job...

You must be able to:

Schedule meetings and manage calendars

Answer phone calls and emails and take messages

Take accurate and comprehensive notes at meetings

Help with daily time management

Run errands as requested

Plan travel, i...

Read more