Facilities Manager Job Description Template

Job Brief

We are looking for an experienced Facilities Manager to oversee all building-related activities. You will be responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well functioning.

The ideal candidate will be well-organized and able to optimize the use of space and equipment while reducing operating costs. Leadership abilities and phenomenal efficiency can set you apart among our candidate pool.

The goal is to ensure our business’s accommodation is problem-free and safe so that employees can work under the best conditions.

Responsibilities

Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
Manage the upkeep of equipment and supplies to meet health and safety standards
Inspect buildings’ structures to determine the need for repairs or renovations
Review utilities consumption and strive to minimize costs
Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
Control activities like parking space allocation, waste disposal, building security etc.
Allocate office space according to needs
Handle insurance plans and service contracts
Keep financial and non-financial records
Perform analysis and forecasting

Requirements

Proven experience as facilities manager or relevant position
Well-versed in technical/engineering operations and facilities management best practices
Knowledge of basic accounting and finance principles
Excellent verbal and written communication skills
Excellent organizational and leadership skills
Good analytical/critical thinking
BSc/BA in facility management, engineering, business administration or relevant field
Relevant professional qualification (e.g. CFM) will be an advantage

What does Facilities Manager do?

A Facilities Manager is responsible for overseeing the maintenance and operation of an organization's buildings and facilities. On a day-to-day basis, their tasks may include:

Planning and coordinating facility operations, including maintenance, repairs, and renovations.
Conducting regular inspections to ensure facilities are safe, clean, and in good working order.
Managing and scheduling maintenance tasks, such as HVAC systems, plumbing, electrical, and general building repairs.
Developing and implementing preventive maintenance programs to minimize equipment breakdowns and extend the life of facilities.
Managing and coordinating facility projects, such as construction, renovations, and office relocations.
Managing vendors and suppliers, including negotiating contracts, ensuring service level agreements are met, and overseeing work performed.
Ensuring compliance with safety regulations and building codes.
Developing and managing facility budgets, including tracking expenses and identifying cost-saving opportunities.
Managing and maintaining accurate records, including work orders, maintenance logs, equipment manuals, and warranty information.
Collaborating with other departments, such as HR, IT, and finance, to support the overall operations of the organization.

The specific tasks may vary depending on the organization and its industry, but the main goal of a Facilities Manager is to ensure that the facilities are well-maintained, efficient, and support the needs of the organization and its employees.

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