Maintenance Supervisor Job Description Template

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Maintenance Supervisor Job Description Template

What is a Maintenance Supervisor?

Maintenance supervisors are responsible for overseeing maintenance staff, ensuring equipment is functioning properly, scheduling repairs, and maintaining safety standards. They must have strong leadership skills and a thorough understanding of maintenance procedures.

A maintenance supervisor's key education requirement is typically a high school diploma or equivalent, though some positions may require additional technical training. Experience in maintenance and supervisory roles is also essential.

Maintenance Supervisor Job Description Template

Job Brief

We are looking for a competent Maintenance Supervisor to manage maintenance in our facilities. You will be responsible for hiring and training staff and ensuring the smooth running of upkeep or repair operations.

An excellent maintenance supervisor must be reliable and have a great eye for detail. They must have technical skills and knowledge of various crafts such as carpentry, plumbing etc. Leadership and knowledge of administrative tasks such as scheduling are also essential.

The goal is to ensure that facilities are in a good and safe condition at all times.


  • Inspect facilities periodically to determine problems and necessary maintenance
  • Prepare weekly maintenance schedules and allocate work
  • Recruit, supervise and train maintenance technicians
  • Hire and supervise tradesmen during installations, repairs or maintenance (electricians, plumbers etc.)
  • Inspect and maintain building systems¬†(heating, ventilation etc.)
  • Contribute to the development of maintenance budget and ensure compliance
  • Monitor inventory of materials and equipment
  • Participate in coordinaton of projects (e.g. renovations)
  • Ensure adherence to quality standards and health and safety regulations


  • Proven experience as maintenance supervisor or similar role
  • Strong technical knowledge of all building systems (electrical, heating etc.)
  • Knowledge of health & safety practices and regulations
  • Understanding of budgeting and performance management
  • Excellent planning and leadership abilities
  • An eye for detail
  • Computer savvy
  • Excellent communication and interpersonal skills
  • High school diploma; Degree from a vocational school will be a plus
  • Professional Certifications (e.g. CMRP or HVAC certified) are preferred

What does Maintenance Supervisor do?

A maintenance supervisor is responsible for overseeing and coordinating the activities of a maintenance team while ensuring the effective operation and maintenance of equipment, machinery, or facilities. On a day-to-day basis, a maintenance supervisor typically performs the following tasks:

  1. Planning and organizing: This involves scheduling and allocating resources for preventive maintenance, routine inspections, repairs, and other maintenance tasks.

  2. Supervision and coordination: The maintenance supervisor oversees the work of maintenance technicians, allocating tasks, providing guidance and instructions, and ensuring work is carried out efficiently and effectively.

  3. Troubleshooting and problem-solving: They identify and diagnose equipment or facility malfunctions, conduct root cause analysis, and implement appropriate solutions to resolve problems.

  4. Safety and compliance: Ensuring that maintenance tasks are performed in accordance with established safety procedures and regulatory requirements is crucial. A maintenance supervisor must enforce safety standards and promote a safe working environment.

  5. Equipment maintenance and repair: They may personally perform maintenance and repair work on equipment or systems when necessary, especially during peak workload periods or for complex tasks.

  6. Records and documentation: Maintaining accurate records of maintenance activities, including work orders, equipment history, maintenance logs, and inventory, is essential for tracking progress, planning future maintenance, and ensuring compliance.

  7. Team management: This involves recruiting, training, and developing maintenance staff, evaluating performance, and providing feedback to enhance productivity and performance.

  8. Budget management: The maintenance supervisor may be responsible for managing an allocated budget for maintenance activities, ensuring resources are utilized effectively, and making cost-effective purchasing decisions.

  9. Communication: The supervisor liaises with other departments, contractors, or vendors regarding maintenance issues, equipment status, and procurement needs. They also communicate with management to provide updates, reports, and recommendations.

  10. Continuous improvement: Identifying opportunities for process improvement or cost-saving measures, implementing new technologies or techniques, and conducting periodic reviews of maintenance practices are important for optimizing maintenance operations.

It's important to note that the specific tasks and responsibilities of a maintenance supervisor may vary depending on the industry, organization size, and the nature of the maintenance activities being performed.

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