Use this Facilities Coordinator job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
We are looking for a Facilities Coordinator to help us maintain a secure and well-functioning work environment.
Part of your job will be to check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations. You will also coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services.
To be successful in this role, you should be well-organized and able to prioritize multiple issues. You should also have good knowledge of basic office equipment.
Ultimately, you’ll help our employees, customers and guests get the most out of our facilities.
A Facilities Coordinator is responsible for managing and coordinating various tasks related to the upkeep and maintenance of a facility. On a day-to-day basis, their responsibilities may include:
Managing work orders: Receiving and prioritizing work requests from employees or tenants, ensuring timely completion of repairs or maintenance tasks, and coordinating with the appropriate service providers.
Maintaining facility records: Keeping track of maintenance schedules, equipment warranties, and service contracts. Updating databases or software systems with information on repairs, maintenance activities, and costs.
Coordinating maintenance activities: Scheduling and coordinating regular inspections, repairs, and preventive maintenance for various building systems, such as HVAC, plumbing, electrical, and security systems.
Managing vendor relationships: Communicating with external service providers, obtaining quotes for repair or maintenance work, negotiating contracts, and ensuring compliance with agreed-upon service levels.
Handling facility-related issues: Addressing any facility-related problems or emergency situations, such as power outages, water leaks, or security incidents. Liaising with relevant parties, such as building management, contractors, or emergency services.
Tracking inventory and supplies: Monitoring inventory levels of cleaning supplies, office equipment, and other facility-related items. Placing orders for necessary items, coordinating deliveries, and ensuring adequate stock levels.
Assisting with space planning and moves: Collaborating with department heads or office managers to plan office reconfigurations, moves, or expansions. Coordinating with internal teams or external movers to ensure a smooth transition.
Managing facility-related projects: Assisting with the planning and execution of facility improvement projects, such as renovations, equipment upgrades, or energy efficiency initiatives. Coordinating with contractors, overseeing project timelines, and ensuring compliance with safety regulations.
Conducting inspections: Periodically inspecting the facility to identify maintenance or safety issues, making recommendations for improvements, and ensuring compliance with building codes and regulations.
Providing general support: Assisting with administrative tasks, such as preparing budgets, maintaining expense records, processing invoices, or generating reports related to facility management activities.
Overall, a Facilities Coordinator plays a crucial role in ensuring the efficient and smooth operation of a facility by managing various aspects of its maintenance, repairs, and improvement.
Reports toOperations Manager
Summary/ObjectivePerform work involving the skills of multiple maintenance or craft occupations to keep machines, mechanical equipment, or the structure of an establishment in repair. Duties may range from installation and repairing of buildings, to troubleshooting and repairing e...
Facilities Coordinator - Level 1 (Provisional)
LaGuardia Community College
Regular• GENERAL DUTIES*
Studies, evaluates, and analyzes space utilization and requirements, consistent with the environmental and program needs of the CUNY location(s) being served. Performs consultative services, develops specifications fo...
What you'll do...
The Associate Project Manager provides support for the Facilities and Corporate Real Estate team. You will work closely with the team and with suppliers to ensure tasks and projects are completed timely and satisfactorily. You will then drive execution while ensuring alignment with the overall program and business goals.
Day to day you’ll…• Understand the busin...
Job Summary: Provides oversight, coordination and overall management of the Computerized Maintenance Management System (CMMS) for the Sisters of Charity of Leavenworth (SCL). Supports the Director of Facilities and interfaces with all Facilities team members in day-to-day facility operations.
Job Duties...• Acts as the primary employee responsible and accountable for the CMMS, driving effecti...
Gather verified email addresses & phone numbers directly from LinkedIn, reach out, and see when candidates open your emails.Get Started Free