Maintenance Manager Job Description Template

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Maintenance Manager Job Description Template

Job Brief

We are looking for a reliable Maintenance Manager to oversee all installation, repair and upkeep operations of the company’s facilities. You will be the one to ensure that your colleagues have the best physical resources available to complete their duties according to budget.

A great maintenance manager will have a solid understanding of plumbing and electrical systems as well as carpentry and other crafts. They will be well-versed in all maintenance process and health and safety regulations. The ideal candidate will also have aptitude in undertaking administrative tasks such as reporting, budgeting etc.

The goal is to ensure the company facilities are well-cared for and adequate to support the company’s business operations.


  • Develop maintenance procedures and ensure implementation
  • Carry out inspections of the facilities to identify and resolve issues
  • Check electrical and hydraulic systems of buildings to ensure functionality
  • Plan and oversee all repair and installation activities
  • Allocate workload and supervise upkeep staff (custodians, janitors etc.)
  • Monitor equipment inventory and place orders when necessary
  • Monitor expenses and control the budget for maintenance
  • Manage relationships with contractors and service providers
  • Keep maintenance logs and report on daily activities
  • Ensure health and safety policies are complied with


  • Proven experience as maintenance manager or other managerial role
  • Experience in planning maintenance operations
  • Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.
  • Working knowledge of facilities machines and equipment
  • Ability to keep track of and report on activity
  • Excellent communication and interpersonal skills
  • Outstanding organizational and leadership abilities
  • High school diploma or equivalent; Degree from a vocational school or BSc/BA in business administration or facility management will be an advantage
  • Valid Certified Maintenance Manager (CMM) will be a plus

What does Maintenance Manager do?

On a day-to-day basis, a maintenance manager oversees the maintenance operations in a facility or organization. Some of the key responsibilities include:

  1. Planning and scheduling maintenance activities: The maintenance manager develops maintenance plans and schedules for equipment, machinery, and facilities maintenance. This involves determining when maintenance tasks should be performed and allocating resources accordingly.

  2. Managing maintenance staff: The maintenance manager is responsible for supervising and coordinating the work of the maintenance team. This includes assigning tasks, providing guidance and support, and conducting performance evaluations.

  3. Support equipment repairs: The manager assists with troubleshooting and resolving maintenance issues. They may coordinate with external vendors or technicians for repairs or replacements of faulty equipment.

  4. Ensuring compliance with safety regulations: Safety is a top priority for a maintenance manager. They implement and enforce safety protocols and guidelines to prevent accidents and ensure compliance with local laws and regulations.

  5. Inventory management: The maintenance manager maintains records of inventory and ensures the availability of necessary tools, equipment, and spare parts required for maintenance activities. This involves tracking inventory levels, preparing purchase orders, and managing supply chain relationships.

  6. Budget management: They are responsible for developing and managing the maintenance department's budget. This includes identifying cost-effective maintenance strategies and optimizing resource allocation to meet financial targets.

  7. Equipment inspections and preventive maintenance: The maintenance manager conducts regular inspections and preventive maintenance checks to identify potential issues before they become major problems. This helps to minimize downtime and optimize equipment performance.

  8. Documentation and reporting: They are responsible for maintaining accurate records of maintenance activities, including work orders, equipment logs, and maintenance reports. This information is crucial for tracking maintenance history, evaluating performance, and identifying areas for improvement.

  9. Training and development: The manager identifies training needs for the maintenance staff and ensures they receive the necessary training to enhance their skills, knowledge, and safety awareness.

Overall, the maintenance manager plays a critical role in ensuring that all maintenance activities are executed effectively and efficiently to support the smooth operations of the facility or organization.

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