Document Controller Job Description Template

Use this Document Controller job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Document Controller Job Description Template

Copy

Job Brief

We are looking for a Document Controller to prepare, manage and file documents for our projects.

Document Controller responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors.

Ultimately, you’ll support our procedures maintaining transparent, up-to-date and easily traceable documents.

Responsibilities

  • Copy, scan and store documents
  • Check for accuracy and edit files, like contracts
  • Review and update technical documents (e.g. manuals and workflows)
  • Distribute project-related copies to internal teams
  • File documents in physical and digital records
  • Create templates for future use
  • Retrieve files as requested by employees and clients
  • Manage the flow of documentation within the organization
  • Maintain confidentiality around sensitive information and terms of agreement
  • Prepare ad-hoc reports on projects as needed

Requirements

  • Proven work experience as a Document Controller or similar role
  • Familiarity with project management
  • Basic knowledge of labor and corporate law
  • Hands-on experience with MS Office and MS Excel
  • Knowledge of Electronic Document Management Systems (EDMS)
  • Proficient typing and editing skills
  • Data organization skills
  • Attention to detail
  • BSc degree in Project Management or relevant field

What does Document Controller do?

A Document Controller is responsible for the management and control of documents within an organization. On a day-to-day basis, their tasks may include:

  1. Document control: Ensuring that all company documents, including drawings, specifications, manuals, contracts, and correspondence, are properly organized, maintained, and up-to-date.

  2. Document management systems: Utilizing document management software or systems to manage and track documents, including creating and updating document registers, filing, indexing, and archiving.

  3. Document distribution: Coordinating the distribution of documents to relevant individuals or departments, both internally and externally, and ensuring proper version control.

  4. Document retrieval: Responding to requests for specific documents, retrieving and providing the requested information accurately and promptly.

  5. Document review and approval: Collaborating with relevant stakeholders to review and approve documents, ensuring compliance with established processes, standards, and procedures.

  6. Document revision and formatting: Assisting in the preparation, formatting, and revision of documents, including updating content, formatting, and incorporating changes as necessary.

  7. Document quality control: Conducting quality checks on documents to ensure accuracy, completeness, consistency, and compliance with the organization's standards and templates.

  8. Record keeping and archiving: Managing the storage, organization, and archiving of hard copies and electronic copies of documents for easy retrieval and compliance with record retention policies.

  9. Training and support: Providing support and training to employees on document control processes, systems, and best practices.

  10. Continuous improvement: Identifying opportunities for process improvements, streamlining document control procedures, and implementing best practices to enhance efficiency and effectiveness.

These tasks may vary depending on the organization's size, industry, and specific requirements.

Document Controller Job Description Examples

Document Controller• Robert Half

Description

Do you enjoy scanning, filing and prepping electronic and paper documents? Robert Half is currently searching for a results-oriented Document Controller for a growing Property Management Firm. If you have high attention to detail and organizational skills, then this Document Controller position is a great fit for you...

As a Document Controller, You Will• Review violation documen...

Read more
Document Controller• Volumetric Building Companies

Company Description

Volumetric Building Companies (VBC) is building the future of housing. As an innovative, vertically integrated volumetric modular company, we leverage new technology while embracing tried and true practices to deliver an end-to-end solution to our clients. From ideation to design and engineering, manufacturing and construction, VBC delivers the highest quality product in th...

Read more
Document Controller• Sysmind LLC

Job Title: Document Controller

Location: Houston, TX...

Type: Full Time

Job Description:• Candidate should have good hands on experience in ASSAI cloud (able to configure the systems in-line with project requirements) and document control processes• Responsible for all project related document management activities, Stakeholder Management, contributing to/and reviewing IM Procedures• Cond...

Read more
Document Controller• Robert Half Office Team

Description

Do you enjoy scanning, filing and prepping electronic and paper documents? Robert Half is currently searching for a results-oriented Document Controller for a growing Property Management Firm. If you have high attention to detail and organizational skills, then this Document Controller position is a great fit for you...

As a Document Controller, you will:• Review violation docume...

Read more