File Clerk Job Description

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File Clerk

File Clerk responsibilities

  • Checking incoming paperwork (correspondence, invoices etc.) and making copies before distributing
  • Sorting all papers alphabetically and according to content, dates, significance etc.
  • Creating or update records with new files and information

File Clerk Job Description Template

Job Brief

We are looking for an organized File Clerk to do file management and maintenance. You will organize paperwork according to an efficient filing system and digitalize all important documents. You will be expected to protect and update files as well as make them easily accessible to your colleagues.

A file clerk must be organized and possess a serious understanding of confidentiality and data protection. The ideal candidate will be skilled in computers and detail-oriented.

The goal is to preserve the company’s records and manage paperwork effectively.

Responsibilities

  • Check incoming paperwork (correspondence, invoices etc.) and make copies before distributing
  • Sort all papers alphabetically and according to content, dates, significance etc.
  • Create or update records with new files and information
  • Store all paperwork in designated places securing the important documents
  • Enter paperwork into an electronic system either by data entry or by using optical scanners
  • Deal with all requests to access files and keep logs of borrowed papers
  • Develop an efficient filing system to make updating and retrieving files easier
  • Follow policies and confidentiality dictations to safeguard data and information
  • Monitor inventory of files, paper clips etc. and report shortages

Requirements

  • Proven experience as file clerk
  • Knowledge of filing systems
  • Very good knowledge of MS Office and office equipment such as photocopier, scanner etc.
  • Good command of English both oral and written
  • Dependable with a respect to confidentiality and policies
  • Excellent organizational skills
  • Great attention to detail
  • High school degree or equivalent

File Clerk Job Description Examples

Federal - Lead File Clerk • Internal Revenue Service

Federal Lead File Clerk Job in INDEPENDENCE, MO

federalgovernmentjobs.us | No Government Logins | No Fees | Free Email Alerts

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File Clerk • Integrated Resources, Inc

Duration:3-6 month(s)

Description/Comment:Basic Purpose:Performs all aspects of filing, including document retrieval. May perform other routine clerical duties as needed...

Duties and Responsibilities:1 Places documents in appropriate files - according to the department filing system.2 Keeps files current in order that co-workers can obtain necessary information.3 Makes copies upon request...

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File Clerk • MV Realty

File Clerk Job Summary

We are seeking an organized, detail-oriented File Clerk to join our administrative team. You will be responsible for processing paperwork and documents as they come in, organizing them in the proper files for reference, and gathering information for different departments when requested. Attention to detail is vital in this role to ensure information can be retrieved... q...

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File Clerk • AlliedTravelCareers

Start Date: ASAP

Position: Clerk...

Shift: 2PM-1030PM

Location: Lenexa, KS

Job description:

Duties and Responsibilities:1 File documents in appropriate folders - according to the department filing system.2 Keeps files current and in order so that co-workers can obtain necessary information.3 Makes copies upon request.4 Performs basic research for special projects upon request.5 May be...

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