File Clerk Job Description

Use this File Clerk job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

File Clerk

File Clerk duties and responsibilities

  • Checking incoming paperwork (correspondence, invoices etc.) and making copies before distributing
  • Sorting all papers alphabetically and according to content, dates, significance etc.
  • Creating or update records with new files and information

File Clerk Job Description Template

Copy

Job Brief

We are looking for an organized File Clerk to do file management and maintenance. You will organize paperwork according to an efficient filing system and digitalize all important documents. You will be expected to protect and update files as well as make them easily accessible to your colleagues.

A file clerk must be organized and possess a serious understanding of confidentiality and data protection. The ideal candidate will be skilled in computers and detail-oriented.

The goal is to preserve the company’s records and manage paperwork effectively.

Responsibilities

  • Check incoming paperwork (correspondence, invoices etc.) and make copies before distributing
  • Sort all papers alphabetically and according to content, dates, significance etc.
  • Create or update records with new files and information
  • Store all paperwork in designated places securing the important documents
  • Enter paperwork into an electronic system either by data entry or by using optical scanners
  • Deal with all requests to access files and keep logs of borrowed papers
  • Develop an efficient filing system to make updating and retrieving files easier
  • Follow policies and confidentiality dictations to safeguard data and information
  • Monitor inventory of files, paper clips etc. and report shortages

Requirements

  • Proven experience as file clerk
  • Knowledge of filing systems
  • Very good knowledge of MS Office and office equipment such as photocopier, scanner etc.
  • Good command of English both oral and written
  • Dependable with a respect to confidentiality and policies
  • Excellent organizational skills
  • Great attention to detail
  • High school degree or equivalent
Last Updated 09 Jan, 2023

File Clerk Job Description Examples

File Clerk-Ii• PRIDE Healthcare

Job Description

Job Description...

Primary responsibilities include the following:

This position will prepare cover sheets and box up records for a scanning project.

Maintain record of materials filed or removed

Add new material to file records, and create new records as necessary.

Track the removal and placement of files

Gather materials to be filed from various departments and employee...

Read more
Office File Clerk• Porsche Princeton

Part Time Automotive Office Clerk

2 to 3 days per week with no weekends...

9:00 to 4:00 PM

Porsche of Princeton

3331 Route 1

Lawrenceville, NJ 08648

RESPONSIBILITIES:

• Ensure proper filing of repair orders and sale transaction deals in file

room• Reconcile and organize files in preparation for file room storage• Assist office in various office duties• Organize warranty claims and fi...

Read more
Health File Clerk• Wesley Medical Center

DescriptionIntroduction

Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Medical Records Specialist PRN opening with Wesley Medical Center today and find out what it truly means to be a part of the HCA Healthcare team.Benefits

Wesley Medical Center, offers a total rewards package that supports the health, life, career and retiremen...

Read more
File Clerk• McAfee & Taft

JOB SUMMARY:

Under direct supervision from department management, is responsible for the organization of client files and the physical condition of the filing department area, including interfiling, labeling, shelving, scanning, boxing, and shifting...

ESSENTIAL JOB FUNCTIONS:

· Performs messenger services for the File Department, delivers or retrieves files and boxes as needed within the fi...

Read more
Find candidate emails
on Linkedin

Gather verified email addresses & phone numbers directly from LinkedIn, reach out, and see when candidates open your emails.

Get Started Free