Administrative Coordinator Job Description Template

Job Brief

We are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors.

Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. To be successful in this role, you should have excellent organization skills along with the ability to prioritize tasks and meet deadlines.

Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.

Responsibilities

Manage and route phone calls appropriately
Process and report on office expenses
Maintain physical and digital employee records
Schedule in-house and external meetings
Distribute incoming mail
Manage and order office supplies
Make travel arrangements
Organize company documents into updated filing systems
Address employees’ and clients’ queries (via email, phone or in-person)
Prepare presentations, spreadsheets and reports
Update office policies as needed

Requirements

Proven work experience as an Administrative Coordinator, Administrator or similar role
Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
Familiarity with office equipment, like printers and fax machines
Basic math skills
Solid time-management abilities with the ability to prioritize tasks
Excellent verbal and written communication skills
High school diploma; additional qualification in Office Administration is a plus

What does Administrative Coordinator do?

An Administrative Coordinator's day-to-day responsibilities may vary depending on the company and industry they work in. However, some common tasks typically performed by an Administrative Coordinator may include:

Scheduling and coordinating appointments, meetings, and conferences.
Managing calendars and ensuring proper allocation of time.
Answering phone calls, taking messages, and addressing inquiries.
Drafting and editing documents, including correspondence, reports, and presentations.
Maintaining and organizing files, records, and databases.
Assisting with travel arrangements and logistics for employees.
Coordinating office supplies, equipment, and maintenance.
Filing, scanning, and distributing documents and information.
Assisting in budget tracking and expense management.
Collaborating with team members and departments to facilitate communication and workflow.
Providing administrative support to executives and managers.
Handling incoming and outgoing mail and packages.
Monitoring and coordinating office equipment and technology.
Planning and organizing company events or meetings.
Conducting research and preparing materials as needed.

Overall, an Administrative Coordinator plays a vital role in ensuring the smooth functioning of the office by providing administrative support, coordinating tasks, and facilitating communication and organization within the company.

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Position Title

Administrative Coordinator...

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COVID-19 and flu vaccines are required for all health system employees. Learn more.

Position Summary / Career Interest

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