Administrative Coordinator Job Description Template

Use this Administrative Coordinator job description template to advertise the open roles for free using Longlist.io. Modify the requirements according the needs of your organization or the client you are hiring for.
Administrative Coordinator Job Description Template

What is a Administrative Coordinator?

Administrative Coordinators are responsible for managing office communications, scheduling meetings, organizing files, and coordinating administrative tasks. They ensure the smooth operation of daily office activities.

A bachelor's degree in business administration or a related field is typically required. Strong organizational and multitasking skills are essential for this role.

Administrative Coordinator Job Description Template

Job Brief

We are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors.

Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. To be successful in this role, you should have excellent organization skills along with the ability to prioritize tasks and meet deadlines.

Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.

Responsibilities

  • Manage and route phone calls appropriately
  • Process and report on office expenses
  • Maintain physical and digital employee records
  • Schedule in-house and external meetings
  • Distribute incoming mail
  • Manage and order office supplies
  • Make travel arrangements
  • Organize company documents into updated filing systems
  • Address employees’ and clients’ queries (via email, phone or in-person)
  • Prepare presentations, spreadsheets and reports
  • Update office policies as needed

Requirements

  • Proven work experience as an Administrative Coordinator, Administrator or similar role
  • Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
  • Familiarity with office equipment, like printers and fax machines
  • Basic math skills
  • Solid time-management abilities with the ability to prioritize tasks
  • Excellent verbal and written communication skills
  • High school diploma; additional qualification in Office Administration is a plus
Looking for your next
Recruiting CRM or ATS?
Longlist has all the tools you and your team needs to become a better recruiters. From sourcing to closing, we have you covered.