HRIS Administrator Job Description Template

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HRIS Administrator Job Description Template


Job Brief

We are looking for a Human Resources Information Systems (HRIS) Administrator to perform various reporting and data processing tasks.

HRIS Administrator responsibilities include managing our internal databases, keeping employee records in digital formats and educating users on how to use our HR systems. To be successful in this role, you should have experience with database administration and Human Resources Management software, like payroll or applicant tracking systems.

Ultimately, you will be responsible for the proper and effective operation of our HR software.


  • Process employee data like leaves and benefits
  • Export regular and ad hoc reports from our internal databases (for example, headcount and turnover reports)
  • Create new accounts and manage access permissions
  • Train system users on functionalities and new features
  • Gather payroll data like wages and working hours
  • Update employee records with new hire information
  • Troubleshoot and report technical issues
  • Develop data processing guidelines
  • Ensure compliance with GDPR and other data protection regulations


  • Work experience as an HRIS Administrator or similar role
  • Hands-on experience with databases and HR software
  • Excellent analytical and reporting skills
  • Basic knowledge of labor legislation and data protection regulations
  • BSc in Computer Science or relevant field
  • Diploma in Human Resources is a plus

What does HRIS Administrator do?

A HRIS (Human Resources Information Systems) Administrator is responsible for managing and maintaining the HRIS software and database that stores employee information. On a day-to-day basis, a HRIS Administrator typically performs the following tasks:

  1. System Maintenance: This includes troubleshooting and resolving any technical issues with the HRIS software, ensuring the system is up-to-date, and applying software patches and updates.

  2. Data Entry and Management: The HRIS Administrator enters and updates employee information, such as personal details, job titles, compensation, benefits, and performance data. They also ensure data accuracy and integrity.

  3. Reporting and Analytics: HRIS Administrators generate various reports on employee data, such as employee demographics, turnover rates, and performance metrics. They provide HR and management with insights and trends to facilitate decision-making.

  4. User Support and Training: They provide assistance and support to HR staff and employees who use the HRIS system. This includes training new users on the system's functionalities and troubleshooting any user-related issues.

  5. System Upgrades and Implementations: HRIS Administrators collaborate with IT teams and HR stakeholders to assess the need for system updates, integrations, or new HRIS implementations. They assist in the project planning, testing, and implementation processes.

  6. Data Security and Compliance: They ensure that employee data is securely stored and in compliance with privacy laws and regulations. HRIS Administrators may also develop and enforce data access controls and train employees on data security best practices.

  7. Vendor Management: If the HRIS software is provided by a third-party vendor, the HRIS Administrator may oversee the relationship, including contract management, license renewals, and resolving issues or inquiries.

Overall, the HRIS Administrator plays a crucial role in managing and optimizing the HRIS system, enabling HR functions, reporting, and data analysis to drive effective talent management strategies within an organization.

HRIS Administrator Job Description Examples

Hris Administrator• Insight Global

Position: HRIS Admin

Location: REMOTE...

Duration: 6-month contract to hire

Must haves:• 4+ years working with HR Systems• Experience in designing, modifying, and creating business processes that will be used to implement technology solutions and roadmaps• 2+ years of administrator or superuser role in ADP (ADP Vantage Preferred) similar systems• Strong understanding of general HR compli...

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Hris Administrator - Remote• Molina Healthcare

Job Summary

Job Description...

The HRIS Administrator will be responsible for the daily support needed to ensure a successful Human Resources Information System (HRIS). This position provides functional administration for HR systems which includes design, development, testing, implementation, maintenance, reporting and training. This person will partner with internal and external stakeholders...

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Hris Workday Administrator• Mosaic Human Capital Solutions

One of our clients is looking for a Workday HRIS Administrator! This role will support the HRIS team to provide system support, guidance, and administration. This systems expert will be key to the implementation process and be established as a Workday super-user providing day-to-day user support and troubleshooting of system issues in production.

Responsibilities...• Strong knowledge of HCM f...

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Hris / Benefits Administrator• Oma Robotics

Position Title: HRIS / Benefits Administrator

FLSA Status: Exempt, Full-time Regular...

Location: Remote based

Travel Required: No

Who we are:

Are you looking for a new opportunity in a fast growing market space, where innovation and forward thinking is rewarded, diversity is valued, and you make a difference in the lives of others?

At Oma Fertility, an Oma Robotics brand, we believe in a...

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