Typist Job Description

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What is a Typist?

A typist is an individual who specializes in typing text documents or data into a computer or typewriter. They typically have excellent typing skills and the ability to accurately and quickly transcribe written or audio files.

Typists can work in various industries and sectors, including:

  1. Administrative: Many typists are employed in administrative roles, such as in offices, corporations, or government agencies. They play a crucial role in preparing correspondence, reports, memos, and other written materials.

  2. Legal: Typists can work in the legal field, assisting lawyers and legal professionals by typing legal documents, court transcripts, briefs, contracts, and other legal paperwork.

  3. Medical: In the healthcare industry, medical typists transcribe medical dictation, such as patient records, diagnoses, and treatment plans. They often work in hospitals, clinics, doctors' offices, or transcription services.

  4. Media: Typists can be employed in the media industry, transcribing interviews, speeches, press briefings, or other audio/video content. This information is converted into written form for journalists, writers, reporters, or content creators.

  5. Academia: In educational institutions, typists can assist teachers, professors, or researchers by typing lecture notes, research papers, essays, or other educational materials.

  6. Transcription Services: There are also typists who work in specialized transcription services. They may transcribe audio recordings or videos, covering a wide range of topics or sectors, depending on the client's needs.

It's important to note that with recent advancements in technology, the demand for traditional typists has decreased, as many individuals now type their own documents. However, there are still specific industries or situations where the services of a skilled typist are required to ensure accuracy and efficiency.

What does Typist do?

A typist, also known as a typewriter or word processor operator, typically performs the following tasks on a day-to-day basis:

  1. Typing and data entry: The primary responsibility of a typist is to accurately type various documents, such as letters, reports, manuscripts, or other texts, using a typewriter, computer, or word processing software. This may involve transcribing handwritten material or audio recordings.

  2. Editing and formatting: The typist may edit and proofread typed material for spelling, grammar, and punctuation errors. They may also format documents with appropriate font styles, sizes, headings, and bullet points to ensure readability.

  3. Record keeping: Typists often maintain records or databases of typed documents, including organizing files, creating directories, and labeling folders or storage devices appropriately. This helps in efficient retrieval and reference of documents when needed.

  4. Managing correspondence: Typists may handle incoming and outgoing correspondences, including emails, letters, memos, or faxes. They assist in drafting, typing, and sending these communications in a timely manner.

  5. Data management: Typists may be responsible for organizing and inputting data into spreadsheets, databases, or other software programs. This can involve creating tables, charts, or graphs to present data accurately and coherently.

  6. Research support: Typists may assist in online research tasks, which can include gathering information, compiling data, or creating summaries of research findings. They may also collate and format reference materials for presentations or reports.

  7. Office support: Typists often provide general administrative support services, such as answering phone calls, scheduling appointments, filing documents, and performing other clerical tasks as needed.

  8. Accuracy and speed: Typists strive to achieve high accuracy rates and typing speeds to meet productivity goals. Regular practice and proficiency in touch typing technique are crucial to enhance speed and efficiency.

Overall, the specific tasks of a typist can vary depending on the organization and industry. However, their main focus is on producing accurate typed documents efficiently and supporting administrative tasks.

What skills are needed to be a Typist?

Here is a list of skills required for a typist, along with a brief explanation of each skill:

  1. Typing Speed: A typist should possess fast and accurate typing skills to efficiently transcribe and input data.
  2. Keystroke Accuracy: This skill involves accurately pressing the correct keys without making errors, ensuring that the typed text is error-free.
  3. Attention to Detail: Being detail-oriented is crucial for a typist as it helps in detecting and correcting any spelling, grammar, or formatting mistakes.
  4. Knowledge of Keyboard Shortcuts: Familiarity with keyboard shortcuts can greatly enhance typing speed, efficiency, and productivity.
  5. Time Management: Typists should have proper time management skills to meet deadlines and complete typing tasks within given time frames.
  6. Excellent Spelling and Grammar: Having a strong command of spelling and grammar rules ensures that the typist can accurately type and proofread documents.
  7. Touch Typing: Touch typing refers to the ability to type without looking at the keyboard. This skill enables typists to maintain focus on the screen or document they are transcribing.
  8. Formatting Skills: A typist should be skilled in formatting documents, including using appropriate font styles, sizes, and formatting tools.
  9. Listening Skills: Good listening skills are essential, especially for transcription typists who need to accurately translate audio recordings into written documents.
  10. Patience and Perseverance: Typists should exhibit patience and perseverance to handle long typing tasks and maintain high productivity levels.

By possessing these skills, a typist can efficiently and accurately perform their duties in various typing-based roles.


Typist duties and responsibilities

Top 3-7 Duties of a Typist:

  1. Typing and Data Entry: A typist is responsible for accurately typing and entering data into various documents, spreadsheets, or databases. This includes typing letters, reports, memos, invoices, and other types of correspondence.

  2. Proofreading and Editing: Typists often proofread and edit their own work, ensuring that there are no typographical or grammatical errors. They may also be responsible for checking the accuracy of the data entered and making necessary corrections.

  3. Formatting Documents: Typists may be required to format documents according to specific guidelines or templates. This includes adjusting margins, line spacing, font styles, headers, and footers to create a consistent and professional appearance.

  4. Managing Files and Records: Typists may need to organize, file, and maintain documents and records, ensuring easy retrieval when needed. This may involve using electronic filing systems or physical filing cabinets.

  5. Transcription: Some typists may be involved in transcribing audio recordings or handwritten notes into typed documents. This requires good listening skills, attention to detail, and accurate typing.

  6. Communication and Collaboration: Typists may need to communicate with colleagues, superiors, or clients to understand their requirements or clarify information. They may also collaborate with other team members on projects that require typing assistance.

  7. Time and Task Management: Good time management is essential for typists, as they often have to meet tight deadlines. Prioritizing tasks, managing workload effectively, and staying organized are crucial in completing assignments in a timely manner.

Qualifications required to be Typist

The qualifications required for a typist may vary depending on the specific job requirements, but some common qualifications include:

  1. Typing speed and accuracy: Typists are typically expected to have excellent typing skills, with a fast and accurate typing speed. A typing speed of at least 50 words per minute is often desired.

  2. Computer literacy: Proficiency in using computers and various software programs, especially word processing software like Microsoft Word, is essential for a typist. Familiarity with spreadsheets, databases, and other office productivity tools can also be beneficial.

  3. Attention to detail: Since typists are responsible for producing error-free documents, strong attention to detail is necessary. They should be able to identify and correct any typographical or grammatical errors while typing.

  4. Time management: Typists often work with tight deadlines, so good time management skills are crucial. The ability to prioritize tasks and meet deadlines is important for success in this role.

  5. Strong communication skills: Typists may need to interact with colleagues or clients to clarify instructions or obtain additional information. Hence, good verbal and written communication skills are important.

  6. Organizational skills: Being organized and maintaining proper document filing systems is essential for typists to locate and retrieve files quickly.

  7. Knowledge of formatting and document styles: Depending on the job requirements, typists may need knowledge of formatting documents, understanding different styles (such as APA, MLA, or Chicago) and incorporating footnotes, headers, and other elements.

  8. Discretion and confidentiality: In some cases, typists may have access to sensitive or confidential information, so maintaining confidentiality and exercising discretion is crucial.

It's important to note that specific job postings may have additional qualifications or requirements, so it's always a good idea to review the job description thoroughly.

Typist Job Description Template


Job Brief

We are looking for a Typist to perform typing and word processing tasks for our company.

A successful Typist is responsible for typing company documents and material, including reports, correspondence and policies. If you can type fast and accurately and can check documents for grammar, spelling and punctuation errors under tight deadlines, we’d like to meet you. For this role, it’s essential to handle sensitive information with confidentiality.

Ultimately, you should be able to ensure our company documents are accurate, updated and accessible to all employees.


  • Transfer data from paper formats into digital files or database systems
  • Transcribe documents from dictated tapes
  • Take notes at meetings with managers and others to create detailed texts
  • Edit completed work for grammar, spelling and punctuation
  • Gather and organize typing material
  • Create spreadsheets and presentations, combining various data from existing files
  • Maintain physical and digital filing systems
  • Scan and print files, as needed
  • Keep information confidential in accordance with security policies


  • Proven work experience as a Typist, Data Entry Clerk, or Data Entry operator
  • Fast typing skills; using a touch typing system is a plus
  • Experience using data recorders and optical scanners
  • Excellent knowledge of word processing tools and spreadsheets
  • Familiarity with office equipment
  • Strong English language skills
  • Attention to detail with an ability to spot grammar, spelling and punctuation errors
  • Confidentiality
  • High school diploma; additional computer training or certification is a plus

What are some qualities of a good Typist?

A good typist possesses several key qualities that enable them to excel in their role. First and foremost, they have exceptional speed and accuracy when typing. They are able to quickly and effortlessly type without making many mistakes, allowing them to produce high-quality work efficiently. Additionally, a good typist has excellent attention to detail, carefully proofreading their work to catch any errors or inconsistencies. They are also skilled at multitasking, often able to type while actively listening or reading, which is especially valuable in environments that require data entry or transcription. Moreover, a good typist exhibits strong organizational skills, managing their time effectively and prioritizing tasks to meet deadlines. They are adaptable and quick learners, able to pick up new software or systems quickly. Lastly, they have a strong work ethic and maintain professionalism, consistently delivering their best work and communicating effectively with their team. These qualities combined make a good typist an efficient, accurate, and valuable asset in various settings.

What are the salary expectations of Typist?

The salary expectations of a typist can vary depending on factors such as location, industry, experience, and level of skill. However, on average, a typist can expect to earn around $30,000 to $40,000 per year. This can fluctuate depending on the specific job requirements, the speed and accuracy of typing skills, and any additional skills or certifications the typist may have. In some cases, typists who work in specialized fields or have extensive experience may be able to command higher salaries.

Who does Typist report to?

Typists typically report to a manager or supervisor who oversees administrative tasks. They work closely with other administrative staff, such as receptionists, executive assistants, and data entry operators. Depending on the organization, they may also interact with various departments and individuals across the company, such as human resources, finance, customer service, and other team members who may require their typing services.

Last Updated 29 Sep, 2023

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