Typist Job Description Template

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Typist Job Description Template

What is a Typist?

Typists are responsible for transcribing documents, entering data, formatting text, and proofreading content. They must have excellent typing speed and accuracy.

Typists typically require a high school diploma or equivalent. Proficiency in word processing software is also essential.

Typist Job Description Template

Job Brief

We are looking for a Typist to perform typing and word processing tasks for our company.

A successful Typist is responsible for typing company documents and material, including reports, correspondence and policies. If you can type fast and accurately and can check documents for grammar, spelling and punctuation errors under tight deadlines, we’d like to meet you. For this role, it’s essential to handle sensitive information with confidentiality.

Ultimately, you should be able to ensure our company documents are accurate, updated and accessible to all employees.


  • Transfer data from paper formats into digital files or database systems
  • Transcribe documents from dictated tapes
  • Take notes at meetings with managers and others to create detailed texts
  • Edit completed work for grammar, spelling and punctuation
  • Gather and organize typing material
  • Create spreadsheets and presentations, combining various data from existing files
  • Maintain physical and digital filing systems
  • Scan and print files, as needed
  • Keep information confidential in accordance with security policies


  • Proven work experience as a Typist, Data Entry Clerk, or Data Entry operator
  • Fast typing skills; using a touch typing system is a plus
  • Experience using data recorders and optical scanners
  • Excellent knowledge of word processing tools and spreadsheets
  • Familiarity with office equipment
  • Strong English language skills
  • Attention to detail with an ability to spot grammar, spelling and punctuation errors
  • Confidentiality
  • High school diploma; additional computer training or certification is a plus

What does Typist do?

A typist, also known as a typewriter or word processor operator, typically performs the following tasks on a day-to-day basis:

  1. Typing and data entry: The primary responsibility of a typist is to accurately type various documents, such as letters, reports, manuscripts, or other texts, using a typewriter, computer, or word processing software. This may involve transcribing handwritten material or audio recordings.

  2. Editing and formatting: The typist may edit and proofread typed material for spelling, grammar, and punctuation errors. They may also format documents with appropriate font styles, sizes, headings, and bullet points to ensure readability.

  3. Record keeping: Typists often maintain records or databases of typed documents, including organizing files, creating directories, and labeling folders or storage devices appropriately. This helps in efficient retrieval and reference of documents when needed.

  4. Managing correspondence: Typists may handle incoming and outgoing correspondences, including emails, letters, memos, or faxes. They assist in drafting, typing, and sending these communications in a timely manner.

  5. Data management: Typists may be responsible for organizing and inputting data into spreadsheets, databases, or other software programs. This can involve creating tables, charts, or graphs to present data accurately and coherently.

  6. Research support: Typists may assist in online research tasks, which can include gathering information, compiling data, or creating summaries of research findings. They may also collate and format reference materials for presentations or reports.

  7. Office support: Typists often provide general administrative support services, such as answering phone calls, scheduling appointments, filing documents, and performing other clerical tasks as needed.

  8. Accuracy and speed: Typists strive to achieve high accuracy rates and typing speeds to meet productivity goals. Regular practice and proficiency in touch typing technique are crucial to enhance speed and efficiency.

Overall, the specific tasks of a typist can vary depending on the organization and industry. However, their main focus is on producing accurate typed documents efficiently and supporting administrative tasks.

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