Staff Assistant Job Description

Use this Staff Assistant job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Staff Assistant

Staff Assistant responsibilities

  • Preparing necessary paperwork for regular company procedures
  • Scheduling meetings and appointments
  • Organizing and maintaining employee records

Staff Assistant Job Description Template

Job Brief

We are looking for a Staff Assistant to join our HR team. You will perform various administrative tasks to support our employees on a daily basis.

To succeed in this role, you should have a flair for helping people, providing administrative support and organizing work. You should also show interest in complying with HR policies. You will collaborate with employees from different teams, so excellent interpersonal and communication skills are a must.

Ultimately, you should assist employees with their projects and ensure our company’s departments run smoothly.


  • Prepare necessary paperwork for regular company procedures
  • Schedule meetings and appointments
  • Organize and maintain employee records
  • Update internal databases (e.g. new hire information)
  • Answer employees’ queries and forward them to the HR department as needed
  • Retrieve company and employee data, as requested
  • Check office supply stock and place orders when needed
  • Arrange staff travel and accommodations
  • Prepare conference rooms (e.g. make reservations and check equipment)
  • Distribute company materials to employees (e.g. brochures, announcements and safety guidelines)


  • Proven work experience as a Staff Assistant, Administrative Assistant or similar role
  • Knowledge of office and HR procedures
  • Computer literacy (MS Office in particular)
  • Familiarity with office equipment (e.g. printers and fax machines)
  • Knowledge of labor laws
  • Excellent organizational skills
  • Strong verbal and written communication skills
  • Professionalism while collaborating with varying managerial levels
  • BSc degree in Business Administration, Human Resources or relevant field

Staff Assistant Job Description Examples

Staff Assistant III (Program Assistant, PGSG) • Harvard University T.H. Chan School of Public Health

The Department of Epidemiology, at the Harvard T.H. Chan School of Public Health, studies the frequency, distribution, and determinants of disease in humans, a fundamental science of public health. In addition to pursuing ground-breaking global research initiatives, we educate and prepare future medical leaders and practitioners as part of our mission to ignite positive changes in the quality o...

Read more
Administrative Assistant - Finance ( Hybrid Remote) • ACS Solutions

ASAP Solutions, is hiring an Administrative Assistant for a large non-profit client located in mid-town Atlanta. This position requires 1-2 days per week in the office as needed. If interested, please submit your resume through LinkedIn for immediate consideration. Candidates must be Covid vaccinated and live in the Atlanta area.

Administrative Assistant - Finance...

This position primarily p...

Read more
Staff Assistant • Rutgers University


Position Details...Position Information

Recruitment/Posting TitleStaff Assistant

Job CategoryStaff & Executive – Administrative & Support

DepartmentRSDM-Student Affairs

OverviewNew Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal ...

Read more
Staff Assistant • U.S. Department of Homeland Security

Help Help Requirements Conditions of Employment• You must be a U.S. citizen to apply for this position.• You must successfully pass a background investigation...• You must successfully pass a drug screen.• Males born after 12/31/59 must certify registration with Selective Service.• Requirements by Closing Date: Unless otherwise noted, you must meet all requirements by the closing date of t...

Read more