Mail Clerk Job Description

Use this Mail Clerk job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Mail Clerk

Mail Clerk responsibilities

  • Sorting incoming mail by department, location and category
  • Keeping records of sent and received mail
  • Preparing envelopes and packages

Mail Clerk Job Description Template

Job Brief

We are looking for a Mail Clerk to handle, sort and distribute envelopes and packages.

In this role, you should be diligent and reliable. You should have attention to detail, good literacy skills and the ability to remain calm and productive when handling urgent mail or postage mistakes.

Your goal will be to ensure our mail reaches its recipients in good condition.


  • Sign for incoming registered or certified mail
  • Sort mail by department, location or category (e.g. bills, notices, personal)
  • Stamp and record date of receipt and sender’s name
  • Keep records of incoming packages, including their weight, return address and description
  • Collect and prepare correspondence to be mailed (e.g. applying appropriate stamps, verifying addresses)
  • Correct and reforward misdirected mail
  • Arrange for express delivery when needed
  • Distribute mail to individuals or departments
  • Track mailroom supplies (e.g. stamps, envelopes, address labels)


  • Proven experience as a Mail Clerk or Office Clerk
  • Experience with mail sorting and postage meter machines is a plus
  • Good computer skills
  • Well-organized, with sharp attention to detail
  • Ability to work under pressure
  • Good communication and literacy skills
  • High school diploma preferred

Mail Clerk Job Description Examples

Mail Clerk • USA Labor Service

• The Postal Service currently employs nearly 1 million people and is hiring nationwide.• There is NO experience required, paid training is provided for all job openings.• There are MANY different positions available...• Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan.• Postal Service employment also inc...

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Mailroom Clerk • Clayco

Summary Description:The Mail Room Clerk will be responsible for making sure that letters and packages are properly sent and delivered in the workplace. The Mail Room Clerk maintains necessary records, completed forms and scanning claims into system. Filling in for the receptionist is required occasionally...Specific Responsibilities:Ordering and stocking of office, conference room and restr...

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Mail clerk • US Postal Service

• The Postal Service is actively hiring for full time, part time and seasonal employment! Mail Processing Clerks : Make one or more sortations of outgoing and / or incoming mail;• Load mail onto automated equipment, culling out non-processable items; Prepare work area, ensuring all necessary support equipment and materials are in place...Last updated : 2022-07-15

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Mail Clerk Messenger (Contract to Start) • Fidelity TalentSource

Mail Clerk Messenger

Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Mail Clerk Messenger to work in Durham, NC...

The Role

In this role you must understand and demonstrate all safety policies and procedures. The associate is responsible for the timely pickup, processing, and delivery of inbound and o...

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