Event Coordinator Job Description

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Event Coordinator

Event Coordinator responsibilities

  • Understanding requirements for each event
  • Planning event with attention to financial and time constraints
  • Booking venues and schedule speakers

Event Coordinator Job Description Template

Job Brief

We are looking for an experienced Event coordinator to organize excellent events. You will be responsible for every aspect of an event, from choosing venues to evaluating success afterwards.

An event coordinator must be well-organized and competent in vendor management. Communication skills and attention to detail will set apart the best among the candidates. Add a shot of enthusiasm and passion for the job and you’ll be our ideal candidate.

The goal is to organize unforgettable events that will ensure the entertainment of participants and facilitate the completion of business objectives.


  • Understand requirements for each event
  • Plan event with attention to financial and time constraints
  • Book venues and schedule speakers
  • Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
  • Negotiate with vendors to achieve the most favorable terms
  • Hire personnel
  • Manage all event operations (preparing venue, invitations etc.)
  • Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
  • Oversee event happenings and act quickly to resolve problems
  • Evaluate event’s success and submit reports


  • Proven experience as event coordinator
  • A proven track record of organizing successful events
  • Proficient in MS Office
  • Excellent vendor management skills
  • Knowledge of basic recruitment practices
  • Outstanding communication and negotiation ability
  • Well-organized with multi-tasking skills
  • Able to handle stress and remain calm
  • Problem-solving ability
  • Degree in hospitality management, public relations or relevant field is preferred

Event Coordinator Job Description Examples

LCA Event Coordinator • Ilitch Sports + Entertainment

Olympia Entertainment

LCA Event Coordinator...



Job Description

Job Summary

Responsible for assisting the Security Managers with managing events at LCA and the District Detroit. Ensure the security staff delivers quality service with internal and external guests through excellence in standards, presentation and professionalism. Manage event activities such as pre-event inf...

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Events Coordinator • Coresight Research, Inc.


The Coresight Research team is a think tank that follows emerging retail and technology trends, specializing in the ways they intersect. The team, led by Deborah Weinswig, an award-winning retail and technology analyst, delivers cutting-edge research on topics such as the evolving retail landscape, changing consumer behavior, disruptive retail technologies, and the future o...

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Event Coordinator • Secure Diversity


Secure Diversity is a 501(c)3 focused on increasing diversity in the cybersecurity industry through events, working with certification partners, and problem-solving the lack of new to cyber roles. We are seeking an event coordinator to help us plan and manage Day of Shecurity and other events. This role reports to Kelly Thibault, Director of Communication & Operations, and will work......

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Event Coordinator • SBI Association Management

SBI is seeking an Event Coordinator to join our team of vibe-creators, pro-planners, and controlled chaos-conductors. The Events Team partners with SBI’s clients to outline goals and bring their vision to life for events big and small, offering full-service event management for both in-person and virtual events.

As a member of the Events Team, you’ll use your keen eye for detail to provide... ...

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