Event Coordinator Job Description Template

Job Brief

We are looking for an experienced Event coordinator to organize excellent events. You will be responsible for every aspect of an event, from choosing venues to evaluating success afterwards.

An event coordinator must be well-organized and competent in vendor management. Communication skills and attention to detail will set apart the best among the candidates. Add a shot of enthusiasm and passion for the job and you’ll be our ideal candidate.

The goal is to organize unforgettable events that will ensure the entertainment of participants and facilitate the completion of business objectives.

Responsibilities

• Understand requirements for each event
• Plan event with attention to financial and time constraints
• Book venues and schedule speakers
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiate with vendors to achieve the most favorable terms
• Hire personnel
• Manage all event operations (preparing venue, invitations etc.)
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Evaluate event’s success and submit reports

Requirements

• Proven experience as event coordinator
• A proven track record of organizing successful events
• Proficient in MS Office
• Excellent vendor management skills
• Knowledge of basic recruitment practices
• Outstanding communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain calm
• Problem-solving ability
• Degree in hospitality management, public relations or relevant field is preferred